Event Designer (Coordinator)

Event Coordinator

Join our team! Modern farm to table catering company seeking an enthusiastic, design-oriented, talented Event Coordinator who will be dedicated to a specific venue who is a top producer. Seedling & Sage specializes in planning events all over the Philadelphia region and the suburbs. We specialize in unique locations like barns, farms, arboretums, distilleries and private homes. We don't just create menus, we style events and, most important – We Make People Happy.
The role of the Event Designer at Seedling and Sage is to work closely with the Sales Manager to nurture client relationships, and ensure seamless event execution. Additionally, you will manage a portfolio of events for a key client, guiding clients through the planning process and executing their vision with precision.
Job Duties:
Event Planning & Coordination
Collaborating with culinary team to create custom menus
Detail events with clients, site tours, vendor selection
Client Communication- main point of contact for client during the planning process and after event to ensure satisfaction.
Site visits- visit event sites to assess setup needs, and logistics
Rental check ins
Preparation of event orders, rental orders, Create captain packets to include banquet event order, floor plans, rentals
Attend industry meetings and networking events
Ceremonies, rehearsals
Independent self-starter with "do what it takes" attitude
Passionate for food and events
Caterease and Nowsta software knowledge a plus
Proficient in MS Office
Must have reliable transportation and must be on time, no exceptions
Nights, weekends as needed
Ability to lift 30+ pounds Ability to be on feet for extended periods of time
Physical Demands and Work Environment
While performing the duties of this job, the employee is required to walk/stand up to the entire day and occasionally sit in meetings or in front of a computer screen. The employee must occasionally reach, bend, stoop and lift up to 30 lbs., reach overhead and have the stamina to work up to 45-50 hours a week.
Benefits:
Vacation – up to 10 days per year
Sick/Personal Days- up to 3 days annually
Additional days off: Jan 1, Memorial Day, July 4th, Labor Day, Thanksgiving, Christmas and off days between Christmas and New Years
Healthcare - company offers competitive healthcare plans and pays 50% of employee cost of base plan
Gas reimbursement for mileage for properties over 15 miles from Flourtown, PA
10% friends and family discount on any catering orders
Flexible work schedule (I.e. Tuesday through Saturday schedule, off Sunday and Monday)
Weekly compensation
Health insurance
Paid time off
Vision insurance
Work Location: In person