Part-Time Exhibits Specialist (Hybrid)

The Exhibits Specialist will provide support on multiple levels within the Exhibits team, such as documenting, planning, sourcing, maintaining, and managing Exhibits projects.

Key Contributions

Assist with executing all Exhibits Support processes, including but not limited to:

Ancillary order placement, documentation, and tracking

Management order updating

Creation of management orders with only standards and limited project scope

Conduct online portal (OLP), Salesforce, and spreadsheet audits

Assist with general Exhibits email inquiries and shared email box management

Process standard non-graphic accessories orders as needed

Pull reports as required from sources including but not limited to Salesforce, OLP, and OE.

Assist with summarizing and analyzing expenses and expense reporting

Develop and implement targeted email communications to effectively promote Exhibits items.

Organize spreadsheet data, including show updates, while overseeing Salesforce data entry and management

Capture meeting discussions by accurately notating comprehensive recaps.

Requirements

Minimum of 2-4 years of administrative support experience.

Demonstrate a strong understanding of Exhibits operations to provide support to Exhibits Coordinators, Administrators, and Solutions Managers as needed

Excellent verbal and written communication skills

Detail-oriented with the ability to prioritize tasks and consistently meet deadlines

Capable of working well as part of a team and independently

Proficient in Microsoft Office Suite; knowledge of Salesforce is a plus

High School Diploma or equivalent

Aligning With Our Values for Success

Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusivity, and Teamwork

Ability to perform as a responsible ESOP owner, by making daily decisions to benefit the client and the company

Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service Program

Please note that the roles and responsibilities outlined in this job description are not exhaustive and may be subject to change. Additional tasks may be assigned as needed to meet the evolving needs of the company.

EOE Language
Shepard is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, age, color, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, medical condition, genetic information, military status, veteran status, non‑disqualifying physical or mental disability, or any other non‑merit factor. All employment decisions are made based on business need, job requirements, individual qualifications, and merit.

Benefits

401(k)

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