Proposal Coordinator

Position Title: Proposal CoordinatorReports to: Program DirectorSalary Range: $65,000 - $ 85,000Location: 90% Remote; 10% in Office with travel, preferably within 1 hour of Knoxville, TN. Eligible candidates may reside in TN, MI, OH, IN, FL, WV, NC, TX, PADescription:IACMI is seeking a Proposal Coordinator at our headquarters in Knoxville, TN to provide support to the Program Director. This would be mostly a remote position with the exception of travel to the corporate office in Knoxville quarterly and to various IACMI events. This is a new position supporting various proposals mainly under the Department of War and Department of Energy. Some of our projects and proposals are exceptionally large, highly complex and require a great deal of detail in the creation and coordination with the Principal Investigator (PI), IACMI staff and many sub-recipients. The primary function of the position is to perform duties related to managing proposals. This individual should have strong proposal management skills, be an effective communicator, have a strong understanding of funding opportunities requirements and interpretations, and ideally have applicable experience at a research university or institution and/or applicable government experience. The prime candidate will be a team player who is organized, skilled with time management, and able to adapt to various environments and deliverables. The individual should also be highly driven, proactive, goal-oriented, and self-motivated to join our team. This position will collaborate closely with IACMI project management, project finance, and other internal teams. Responsibilities: Interpret fund opportunities and request for application requirements, compiling a list of documents required, creating a schedule for completion of those documents, and communicating the requirements and schedule to internal and external parties to ensure timely submission of all required materialsGather and review proposal documents for submission to ensure all documents are in compliance with the requirements listed in the funding opportunity or proposal requestSchedule and conduct go
o go proposal meetings with internal team members, including members of IACMI's leadership teamCollaborate with Project Controller, Project Finance Team, Workforce or other internal or external teams to understand the proposed budget in comparison to the statement of work to ensure alignmentOrganize and facilitate internal and external meetings (via MS Teams, Zoom, or in-person) to coordinate the completion of documents and communicate requirements of the funding opportuning or proposal requestGenerate reports, charts, and dashboards reflecting proposals and their statuses for internal leadership and other IACMI teams.Maintain pro-active, positive communication with diverse stakeholders across multiple states, including administrative and technical points of contacts for partners on proposalsUtilize available management and/or organization systems (e.g., Monday.com, SharePoint, contract management system) to track and manage proposalsCommunicate to the appropriate internal and external parties the proper statutory interpretation for post-award requirements noted in the funding opportunity or request for applicationAssist with other program management and contractual tasks as neededPerform other duties as assignedMinimum Qualifications: Bachelor's or a higher degree in a relevant fieldMinimum of three years of experience in proposal management and coordinationAbility to collaborate and work effectively on a project team in a remote environmentDemonstrated planning, scheduling, organizing, and management skillsAbility to prioritize, coordinate, and manage proposals simultaneously to meet constant deadlines in a fast-paced environment with changing prioritiesAbility to be detail-oriented with strong organizational and problem-solving skillsAbility to communicate effectively, including active listening skills, plus the ability to work with a diverse group of faculty, staff, administrators and other stakeholdersKnowledge of Federal OMB Uniform Guidance, Federal Acquisition Regulations, and/or granting agency requirements and the ability to interpret federal terms and conditions and proposal documentsFamiliarity with DOE and DOW contracts, funding opportunities, and/or cooperative agreements or experience working with government agencies and/or non-profit organizationsExcellent customer service skills, including the ability to interface with all levels of employees, officials, and sub-recipient personnelKnowledge of Excel and proficiency using Teams, Word, Outlook, and PowerPoint requiredAbility to maintain confidentiality of contractual, financial, personnel, and privileged documents and communicationEnthusiasm for IACMI's mission to engage, support, and elevate members of our communityAbility to work independently while following directives and compliance considerationsHighly driven, proactive, results-oriented and a strong sense of urgency in driving to reach goalsProblem-solver with proven ability to take initiativeTechnical aptitude and able to adapt quickly in learning various software applications and toolsValid US driver's license requiredMust be able to sit for long periods of timeTravel at least 10% of time with overnight staysBenefits: Comprehensive benefits package, including 401(k), medical, dental, vision, term life, AD&D, short-term disability, and long-term disability insuranceGenerous paid time off and flexible work arrangementsProfessional development opportunitiesAbout IACMI: The Institute for Advanced Composites Manufacturing Innovation, or IACMI – The Composites Institute, managed by Collaborative Composite Solutions (CCS) Corporation is focused on strengthening U.S. manufacturing competitiveness through innovation, workforce development, and advanced materials. Based in Knoxville, Tennessee, IACMI brings together nearly 200 industry, academic, and government partners to accelerate advanced manufacturing technologies and develop the next generation of skilled workers. Established in 2015 by the U.S. Department of Energy, IACMI is part of the Manufacturing USA network of institutes working to secure America's global leadership in advanced manufacturing. Since 2019, IACMI has scaled up workforce programs for the U.S. Department of War (DoW), with support from the Industrial Base Analysis and Sustainment (IBAS) program within the Innovation Capability and Modernization (ICAM) office.