Sales-Support - Office Administrator

District Office Administrator (Office Administrative Support)
EFCO is looking for an exceptionally bright, multitasking, and self‑motivated administrator to support the Los Angeles District office.

EFCO Culture & Safety Statement
Act with

Integrity

by demonstrating honesty, responsibility, trustworthiness, and respect in all actions. Strive for

Quality

through continuous improvement and data‑driven decision‑making. Embrace

Innovation

by being self‑aware, collaborative, and curious. Deliver

Super Service

by creating value and consistently exceeding customer expectations.

At EFCO, the health and safety of our team members, visitors, and contractors is an overriding priority and EFCO is committed to promoting a safe and healthy work environment by requiring all team members to participate in environmental, safety, and health program activities. This includes always wearing required personal protective equipment; participating in safety training; engaging in and supporting safety activities including reporting hazards, unsafe work practices & near misses, incidents involving property damage, and any all injuries – no matter how minor – immediately to their supervisor or manager.

Your Role
In this role, you are a jack of all trades! The Office Administrator performs administrative functions critical to the district office running efficiently. You will partner with Team Members across departments to handle administrative tasks. As the gatekeeper and extension of our district office, you’ll be at the center of team activity, playing a pivotal role in driving efficiency and cohesion across all levels and departments of the company.

Key Responsibilities

Data Entry with additional support functions to ensure important information is communicated with internal Departments and external Customers

Account Collections, contacting customers regarding past‑due balances and ensuring payments are being received within payment terms

Updating project information and following up on time‑sensitive issues

Submit credit and refund requests

Submit weekly payables

Communicating directly with our corporate office and cascading information to Team Members

Prepare professional business communication documents, letters, and emails

Using problem‑solving abilities to adjust or prioritize tasks on last‑minute changes

Handle new tasks and responsibilities as needed during downtime, autonomously provide solutions and assistance, and handle novel issues

Assist with team activities, events, or travel arrangements (team meetings, social events)

General administrative duties, distributing and sending mail, maintaining office equipment, contacting vendors, ordering and keeping inventory of office supplies

Qualifications

High School Diploma, GED or equivalent certification

At least 2 years of administrative experience

At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, Teams)

Excellent Numeric and Alpha skills

Excellent Written and Verbal communications

Excellent Organizational skills

Benefits

Medical, Dental, and Vision insurance

FSA / HSA

Life and AD&D Insurance

401k

PTO

10 Paid Holidays

Physical Demands
Light: Exerting up to 20 lbs of force occasionally and/or up to 10 lbs. force frequently and/or a negligible amount of force constantly. Even when weight lifted is negligible, a job is rated light when: involves walking or standing to a significant degree; requires sitting most of the time but involves pushing and/or pulling of arm or leg controls; involves working at a production rate that requires constant pushing or pulling of materials. To ensure a safe work environment while meeting the physical demands of the job you must be able to perform the following physical and mental tasks with or with or without a reasonable accommodation: balancing; repetitive motions; stooping; sitting/standing; lifting motions or lifting objects up to 20 lbs; walking; hearing; talking; capacity to think, concentrate and focus for long periods of time; ability to read complex documents in the English language; capacity to reason and make sound decisions; ability to write complex documents in the English language; capacity to express thoughts orally; ability to regularly perform all job functions at company office or designated worksite; ability to withstand environmental conditions such as extreme heat or cold, grass, wind, sand, fumes, odors, gases, noises, etc.

EFCO is an Equal Opportunity Employer. Qualified applicants for employment will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

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