Sales-Support - Office Administrator

District Office Administrator (Office Administrative Support)
EFCO is looking for an exceptionally bright, multitasking, and self-motivated administrator to support the Los Angeles District office.

Your Role
In this role, you are a jack of all trades! The Office Administrator performs administrative functions critical to the district office running efficiently. You will partner with Team Members across departments to handle administrative tasks. As the gatekeeper and extension of our district office, you'll be at the center of team activity, playing a pivotal role in driving efficiency and cohesion across all levels and departments of the company.

The health and safety of our team members, visitors, and contractors is a priority. Employees are required to participate in environmental, safety, and health program activities, including wearing required personal protective equipment, participating in safety training, and reporting hazards, unsafe work practices, near misses, incidents involving property damage, and any injuries promptly to their supervisor or manager.

Key Responsibilities

Data Entry with additional support functions to ensure important information is communicated with internal Departments and external Customers

Account Collections, contacting customers regarding past due balances and ensuring payments are being received within payment terms

Updating project information and following up on time sensitive issues

Track pertinent information in Excel Spreadsheets

Submit credit and refund requests

Submit weekly payables

Communicating directly with our corporate office and cascading information to Team Members

Prepare professional business communication documents, letters, and emails

Using problem-solving abilities to adjust or prioritize tasks on last-minute changes

Handle new tasks and responsibilities as needed during downtime, autonomously provide solutions and assistance, and handle novel issues

Assist with team activities, events, or travel arrangements (team meetings, social events)

General administrative duties, distributing and sending mail, maintaining office equipment, contacting vendors, ordering and keeping inventory of office supplies

Qualifications

High School Diploma, GED or equivalent certification

At least 2 years of administrative experience

At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, Teams)

Excellent Numeric and Alpha skills

Excellent Written and Verbal communications

Excellent Organizational skills

Experience using Salesforce a plus

Benefits

Medical, Dental, and vision insurance

FSA / HSA

Life and AD&D Insurance

401k

PTO

10 Paid Holidays

EFCO is an Equal Opportunity Employer. Qualified applicants for employment will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands
Light: Exerting up to 20 lbs of force occasionally and/or up to 10 lbs. force frequently and/or a negligible amount of force constantly. Even when weight lifted is negligible, a job is rated light when:

It involves walking or standing to a significant degree;

It requires sitting most of the time but involves pushing and/or pulling of arm or leg controls;

It involves working at a production rate that requires constant pushing or pulling of materials.

To ensure a safe work environment while meeting the physical demands of the job you must be able to perform the following physical and mental tasks with or without a reasonable accommodation:

Balancing - maintaining equilibrium when walking, climbing, crouching, etc.

Repetitive Motions - Substantial movements of the wrists, hands, and or fingers.

Stooping - bending at the waist

Sitting/Standing - must be able to sit or stand as required for extended periods of time.

Lifting motions or lifting objects up to 20 lbs. (this is an arbitrary number without an official analysis)

Walking

Climbing - ascending or descending ladders, stairs, scaffolding, ramps, poles etc.

Hearing

Talking

Capacity to think, concentrate and focus for long periods of time

Ability to read complex documents in the English language

Capacity to reason and make sound decisions

Ability to write complex documents in the English language

Capacity to express thoughts orally

Expertise in:

Ability to regularly perform all job functions at company office or designated worksite

Ability to withstand environmental conditions such as extreme heat or cold, grass, wind, sand, fumes, odors, gases, noises, etc.

The position is currently classified as on‑site.

The company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior leadership, at any time during the employee's employment term, at the sole discretion of management.

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