GME Program Coordinator - Herbert Wertheim College of Medicine

Job Summary

Florida International University (FIU) Herbert Wertheim College of Medicine (HWCOM) is a national leader in integrating community-based medical education and clinical care. We are dedicated to training socially accountable physicians, scientists, and health professionals committed to serving the community. HWCOM is an academic and clinical affiliate of Baptist Health (BHSF), South Florida's largest not-for-profit health system. BHSF and HWCOM aim to develop a catalog of graduate medical education (GME) programs based out of BHSF's largest hospital, Baptist Hospital Miami (BHM).
We are currently seeking a GME Program Manager for Graduate Medical Education to join our team of professionals within Baptist Hospital Miami.
Responsibilities

Assists with residency program duties, including creating and maintaining departmental files and the preparation of institutional forms and requests.
Coordinates the day‑to‑day activities of the trainees, including dissemination of rotation schedules, scheduling conferences and meetings, coordinating submission and response to trainee evaluation, preparing for faculty meetings, taking meeting minutes, and other activities as requested.
In collaboration with program leadership, helps organize the trainee recruitment and graduation processes, including processing of applications, assisting with scheduling candidate interviews, and securing meeting sites and venues.
Assists with the development and creation of trainee and program evaluation reports such as trending evaluation data over time for individual trainees, rotations, and the program.
Assists with maintaining accurate records of the trainees' prior training, rotations, leave, and vacation.
Assists with planning travel for the Program Director and trainees to conferences according to university policies and procedures and liaises with the HWCOM Finance team.
Assists in coordination of accreditation site visits, including preparing documents.
Assists with the maintenance of databases and marketing materials to accurately reflect current residency program information.
Serves as a liaison between the program and the Office of Graduate Medical Education (GME) and HWCOM Human Resources department to facilitate new trainee credentialing and onboarding as well as offboarding procedures.
Monitors duty hours, evaluations, outpatient rotations, procedure logs, and scholarly activities for accuracy and completion.
Coordinates and oversees social events for trainees.
Performs other related duties as required or directed.
Minimum Qualifications

Bachelor's degree and two (2) years of office or related experience.
Desired Qualifications

Knowledge of ACGME program requirements and medical terminology preferred.
Job Category

Administrative
Advertised Salary

$45,000 - $50,000
Work Schedule

Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements

Drug Screening; Research Expanded Background Check
Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and affirmative action employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.
Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.

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