Marketing Operations Administrative Coordinator

Marketing Operations Administrative Coordinator

Location: Los Angeles, CA 90094- Playa Vista (*Must live within 30 minutes commute of the office)
Pay Rate: $33–$38/hour + Medical Benefits
Duration: 6-Month Contract (Excellent potential for extension & permanent)
Schedule: Monday–Thursday Onsite (8:00 AM – 5:00 PM) | Friday Remote
Our client is a leading global children's entertainment and toy company. Founded in Canada in 1994, it designs and manufactures popular consumer products, and owns a dedicated media production and a digital games studio.
About the Role

This is a unique opportunity for someone who is passionate about marketing, social media, branding, influencer marketing, and the toy industry and wants to grow their career within a leading global company.
This role is not a traditional Executive Assistant or Administrative Assistant position. While the first phase of the role focuses heavily on supporting the Executive of Marketing, the long-term vision is to develop someone who is eager to learn the marketing side of the business and potentially grow into a marketing-focused role over time.
We are looking for a true right-hand partner. Someone who is highly organized, proactive, service-oriented, and thrives in a fast-paced environment. This person will help keep priorities moving, provide day-to-day support, coordinate logistics, and ensure nothing falls through the cracks.
The ideal candidate is someone who is:
Hungry to learn and grow
Passionate about marketing and social media
Has a strong sense of urgency
Loves being the person who helps make everything run smoothly
Go to person, right hand partner
Comfortable handling a variety of responsibilities
Willing to jump in wherever needed
Excited about building a long-term career within marketing
What You'll Be Doing

Executive & Administrative Support
Manage and coordinate a busy executive calendar
Schedule meetings through Google Calendar, Google Meet, Zoom, Microsoft Teams, and other platforms
Book conference rooms and coordinate meeting logistics
Help keep the VP organized, focused, and prepared throughout the day
Track follow-ups, action items, and important deadlines
Coordinate domestic travel arrangements
Assist with expense tracking and expense report preparation
Support lunches, dinners, reservations, and executive logistics as needed
Marketing & Team Support
Assist with marketing team coordination and project follow-up
Help organize influencer mailers, product samples, and marketing materials
Support event preparation and marketing activations
Assist with marketing-related administrative projects
Participate in team meetings and company initiatives
Learn marketing processes and gain exposure to various areas of the marketing organization
Required Qualifications

Do you have 2–8 years of professional work experience as a personal assistant, Project/Event Coordinator, Workplace Coordinator for an Executive, CEO, VP of Marketing, or similar high-level support?
Experience being the go-to person, right hand partner for an executive
Experience supporting a busy executive and being the gatekeeper.
Must have worked in a role that handled urgency without getting overwhelmed, able to stay calm under pressure
Strong interest in marketing, social media, branding, influencer marketing, or consumer products
Experience scheduling meetings, booking conference rooms and supporting travel arrangements
Experience using Google Calendar, Google Meet, Zoom, Microsoft Teams, and Microsoft Office
Experience using AI tools; CHATGPT or similar AI tools
Very familiar with TikTok, Instagram, LinkedIn, YouTube, and other social platforms
Comfortable to run local errands approximately 1–2 times per week, assist with airport pickups etc
Willing to go above and beyond to support the team and executive needs in a fast-paced environment.
Understands that some situations may require additional support outside of standard working hours and approaches those moments with a team-first mindset.
Experience to help keep executive stay organized, focused, and prepared throughout the day
Not afraid to roll up their sleeves and help wherever needed
Must be hungry to learn and grow
Experience to help keep priorities moving, provide day-to-day support, coordinate logistics, and ensure nothing falls through the cracks.
Highly organized with strong attention to detail
Must be comfortable appearing on camera during internal meetings, team events, or company activities
Soft Skills We Are Looking For

This is the most important part of the role:
Extremely organized
Highly professional
Hungry to learn
Career-minded
Able to stay calm under pressure
Passionate about marketing
Reliable, punctual and dependable
Extremely service-oriented
Comfortable taking initiative
Resourceful and proactive
Ideal Candidate Profile

This role is ideal for someone who says:
"I love staying organized and helping others succeed."
"I'm willing to do whatever it takes to support the team."
"I enjoy learning new things."
"I don't mind handling small tasks if it helps the bigger picture."
"I thrive in fast-paced environments."
"I have a strong sense of urgency and ownership."
"I want to grow with a company long-term."
Why This Opportunity Stands Out

Direct exposure to a senior marketing executive
Opportunity to learn from an experienced marketing leader
Potential path into future marketing opportunities
Exposure to influencer marketing, brand marketing, and consumer products
Highly visible role with room for growth
Great opportunity for someone eager to learn, grow, and build a long-term marketing career