Marketing & Communications Administrator

Marketing & Communications Administrator

#2015

Phoenix, Arizona, United States

2851 W Kathleen Rd, Phoenix, Arizona 85053-4053, United States

Employment Type
Full-time

Job Description
Job Summary: The Marketing & Communications Coordinator provides administrative, project, and communications support to the Marketing & Communications team. This role helps coordinate meetings, events, vendor activities, internal and external communications, branded assets, and departmental processes while ensuring projects and deliverables stay on track. The ideal candidate is highly organized, detail‑oriented, and able to manage multiple priorities while collaborating effectively with cross‑functional teams in a fast‑paced environment.

Key Responsibilities

Provide day‑to‑day administrative support to the Marketing & Communications team

Manage calendars, schedule meetings, coordinate workshops, and support event logistics

Prepare agendas, take notes, track action items, and follow up on deliverables

Assist with drafting, formatting, and distributing internal and external communications

Manage branded assets, swag inventory, and support fulfillment requests

Identify process gaps and suggest improvements to workflows and tools

Collaborate directly with Finance and Accounting teams to process invoices, contracts, and purchase requests

May manage small projects independently

Required Qualifications

Strong ability to focus on details

Strong written and verbal communication skills; exceptional interpersonal traits

Proficient with Microsoft Suite (Word, Excel, and Outlook) system required

Must be able to work with and maintain confidential information

A team player who can multi‑task, work independently and prioritize efficiently

Ability to perform under difficult conditions, such as simultaneous deadlines while maintaining a customer service attitude

Ability to work independently and be reliable with deadlines

Ability to compose articulate and grammatically correct written communication

Ability to work with cross‑functional teams across the US

Flexibility in work tasks and flow on the day to day

Preferred Qualifications

Prior internship or academic experience in marketing, communications, or a related field

Experience with Adobe Creative Suite, particularly InDesign; Photoshop or Illustrator is a plus

Familiarity with content scheduling platforms such as Hootsuite, Sprout, or Meta Business Suite

Experience with Canva, Instagram, Facebook, LinkedIn, ChatGPT, etc.

Experience supporting events, campaigns, or internal communications initiatives

Ability to quickly learn new tools, platforms, and processes in a fast‑paced environment

Physical Demands

Must be able to effectively communicate, (iesee, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions

The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information

Working Hours: This position generally works Monday ‑ Friday

Medical

Vision

Flexible Spending Accounts

401K w/ company match

Life/AD&D/LTD

Paid Vacation/Sick/Holidays

Employee Assistance Program

Pet Insurance

Equal Employment Opportunity Statement
This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

All your information will be kept confidential according to EEO guidelines.

Indefinite U.S. work authorized individuals only. Future sponsorship is unavailable.

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