Marketing & Office Coordinator

Commercial Industrial Properties (CIP) is seeking a Marketing & Office Coordinator to join our team. The Marketing & Office Coordinator is a dual‑function role that serves as the operational backbone of the office while taking an active and growing role in marketing execution. This person ensures the day‑to‑day office environment runs smoothly — managing files, communications, vendor coordination, and administrative workflows — while dedicating a meaningful portion of their time to supporting marketing campaigns, producing collateral, maintaining the company's digital presence, and helping bring listings and brand initiatives to market.

This position is an in‑office position. Our office is conveniently located between the Arboretum and the Domain.

Why CIP?
We believe our people are our greatest asset. That's why we invest in cutting‑edge technology, foster strong mentorship and teamwork, and provide the resources needed to help our employees succeed.

As Austin continues to grow and evolve, so do we. Joining CIP means becoming part of a company that is actively shaping the future of commercial real estate in Central Texas while empowering its team members to build rewarding, long‑term careers. If you're ambitious, client‑focused, and passionate about the commercial real estate industry, you'll find exceptional opportunities to thrive with us.

Key Responsibilities — Marketing

Design and produce property flyers, signage, listing packages, and market analysis presentations including creating and updating maps for marketing materials

Maintain branded templates for listing materials, email headers, and social posts

Coordinate production of branded merchandise and client‑facing event materials

Plan and execute email campaigns promoting listings and company news

Manage and segment the email contact database; maintain list hygiene

Track campaign performance metrics (open rates, clicks, conversions) and report results to leadership

Develop and schedule content for social media

Monitor social media comments and messages; engage professionally with followers

Support growth of brand awareness and lead generation through consistent posting cadence

Perform routine content updates to the company website (listings, team bios, news)

Monitor website analytics (Google Analytics or similar) and flag performance opportunities

Draft press releases and social announcements for company milestones and recognitions

Prepare listing launch materials

Coordinate listing updates across website, CREXI/LoopNet/CoStar/other platforms

Track listing status, flyer revisions, signage, and marketing deadlines

Assist with pitch packages, broker opinion of value packages, tour books, and market surveys

Help maintain property photo libraries, logos, maps, broker headshots, and brand assets

Proofread marketing materials for spelling, grammar, branding, broker contact info, property details, and legal disclaimer​s

Ensure all public‑facing materials are accurate before publication

Maintain brand consistency across flyers, website, email campaigns, signage, and social media

Key Responsibilities — Office & Administrative

Answer and route incoming calls; greet visitors and manage front‑desk inquiries

Maintain electronic and physical filing systems; manage document records and correspondence

Operate and troubleshoot office equipment (copiers, scanners, phone systems)

Manage office supply inventory and vendor coordination

Coordinate client gift programs and other relationship‑maintenance activities

Support agents with documentation preparation and mailouts

CRM maintenance and updates

Distribute incoming mail and route outgoing correspondence

Updating/editing properties to listing websites

Manage sign install and removal with sign company

Point of contact for property management company

Organize company events

Manage users on Office 365 and phone system

Other duties as assigned

Qualifications

Associate’s or Bachelor’s degree in Marketing, Communications, Business, or a related field preferred; equivalent experience considered

1+ years of experience in an administrative and marketing

Prior exposure to commercial real estate is a plus but not required

Adobe Creative Suite: InDesign, Photoshop, Illustrator (proficiency required)

Microsoft Office: Word, Excel, PowerPoint, Outlook

CRM systems (APTO, Salesforce, or similar)

Email marketing platforms (Mailchimp, Constant Contact, or similar)

Social media management tools (Hootsuite, Buffer, or native platforms)

Basic web content management (WordPress or similar)

ArcGIS (mapping) experience a plus

Strong written and verbal communication skills with an eye for detail

Self‑starter with the ability to manage multiple priorities under deadline

Creative mindset with a genuine interest in growing into a full marketing role

Professional demeanor and client‑service orientation

Reliable, organized, and collaborative team player

Maintain confidentiality regarding client information, deal activity, personnel matters, and company records.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.

Frequent use of hands and fingers to operate a computer, keyboard, telephone, and other office equipment.

Ability to communicate effectively in person, over the phone, and via video conferencing platforms.

Occasionally required to stand, walk, bend, reach, and move throughout the office.

Ability to lift, and carry, office supplies

Ability to visually review documents, marketing materials, and digital content for accuracy and quality.

Must be able to work in a standard office environment with moderate noise levels and use standard office equipment, including computers, printers, copiers, and scanners.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

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