Office & Marketing Coordinator

Join Iconica as an Office & Marketing Coordinator!
At Iconica, we take a collaborative approach to design and construction, bringing architecture, engineering, and construction together under one roof. We foster a supportive, team-oriented environment where people can grow professionally while contributing to meaningful projects. As a full-service firm, we prioritize strong relationships, thoughtful solutions, and successful outcomes—for both our clients and our team.

Are you organized, creative, and someone who enjoys working with a variety of people and responsibilities? We’re looking for an Office & Marketing Coordinator to take on a unique role that touches many different areas of our business—from marketing and employee events to office coordination and project support. This is a great opportunity for someone who enjoys variety, takes initiative, and likes being involved in different aspects of the company.

Key Responsibilities:

Support company events, meetings, employee celebrations, and other activities that help create a positive and connected workplace

Assist with internal communications, including the monthly company newsletter and employee announcements

Collaborate with the marketing team to create content highlighting Iconica’s projects, people, events, and community involvement

Attend company, recruiting, client, and community events to take photos and gather content for social media and other marketing efforts

Coordinate company promotional items, swag, photos, and other marketing materials

Help keep the office running smoothly by coordinating supplies, mail, calendars, meetings, vendors, and other day-to-day needs

Prepare workspaces and welcome materials for new employees and provide administrative support for recruiting and onboarding

Support project teams with administrative needs, including project documentation, permits, subcontractor outreach, and other tasks as needed

Qualifications & Background:

Previous experience in an administrative, marketing, office coordination, or similar support role

Proficiency with Microsoft Office products (Word, Excel, PowerPoint)

Effective working individually and within team environments

Strong time management, organizational and priority setting skills

Demonstrated independent problem-solving ability

Strong attention to detail

Initiative, curiosity, and an eagerness to learn

Excellent written and verbal communication skills

Equal Employment Opportunity/Affirmative Action Employer

Why Iconica?
Iconica has been recognized as a Madison Top Workplace for five consecutive years (2022–2026) by the Wisconsin State Journal. We're proud of the culture we've built and the people who make it possible.

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