Office & Marketing Coordinator

Join Iconica as an Office & Marketing Coordinator!

At Iconica, we take a collaborative approach to design and construction, bringing architecture, engineering, and construction together under one roof. We foster a supportive, team-oriented environment where people can grow professionally while contributing to meaningful projects. As a full-service firm, we prioritize strong relationships, thoughtful solutions, and successful outcomes—for both our clients and our team.
Are you organized, creative, and someone who enjoys working with a variety of people and responsibilities? We’re looking for an Office & Marketing Coordinator to take on a unique role that touches many different areas of our business—from marketing and employee events to office coordination and project support. This is a great opportunity for someone who enjoys variety, takes initiative, and likes being involved in different aspects of the company.
Key Responsibilities:

Support company events, meetings, employee celebrations, and other activities that help create a positive and connected workplace
Assist with internal communications, including the monthly company newsletter and employee announcements
Collaborate with the marketing team to create content highlighting Iconica’s projects, people, events, and community involvement
Attend company, recruiting, client, and community events to take photos and gather content for social media and other marketing efforts
Coordinate company promotional items, swag, photos, and other marketing materials
Help keep the office running smoothly by coordinating supplies, mail, calendars, meetings, vendors, and other day-to-day needs
Prepare workspaces and welcome materials for new employees and provide administrative support for recruiting and onboarding
Support project teams with administrative needs, including project documentation, permits, subcontractor outreach, and other tasks as needed
Qualifications & Background:

Previous experience in an administrative, marketing, office coordination, or similar support role
Proficiency with Microsoft Office products (Word, Excel, PowerPoint)
Effective working individually and within team environments
Strong time management, organizational and priority setting skills
Demonstrated independent problem-solving ability
Strong attention to detail
Initiative, curiosity, and an eagerness to learn
Excellent written and verbal communication skills
Equal Employment Opportunity/Affirmative Action Employer
Why Iconica?

Iconica has been recognized as a

Madison Top Workplace

for five consecutive years (2022–2026) by the Wisconsin State Journal. We're proud of the culture we've built and the people who make it possible.

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