Office & Marketing Coordinator

Job Title: Office & Marketing Coordinator

Location: Lake Forest, IL - 5 days onsite

We are seeking a highly organized, service-oriented professional to join our Operations team as an Office Operations & Marketing Coordinator . This role serves as a key resource for agents, clients, and visitors while supporting marketing initiatives, office operations, and agent training.

This position is an excellent opportunity for someone looking to build a career in real estate operations, marketing, or client services. You'll gain exposure to a variety of business functions while partnering closely with agents across the organization.

What You'll Do
Marketing & Agent Support

Create and update marketing materials including flyers, brochures, postcards, presentations, and digital assets

Assist with social media and email marketing initiatives

Support agents with listing-related marketing requests, sign orders, photography coordination, and branding needs

Provide training and support on marketing tools and company resources

Serve as a trusted resource for newer and developing agents, helping them leverage company platforms and marketing solutions

Office Operations & Client Experience

Serve as the first point of contact for agents, clients, and visitors

Deliver a welcoming and professional office experience

Coordinate office supplies, vendor management, mail, deliveries, and general office operations

Answer and direct incoming calls

Support administrative and transaction-related tasks

Assist with basic technology support, including printers, scanners, WiFi, and office systems

Maintain a clean, organized, and hospitality-focused office environment

What We're Looking For

Bachelor's degree preferred

2+ years of experience in office administration, marketing, hospitality, customer service, real estate, or a related field

Strong communication and interpersonal skills

Excellent organizational skills and attention to detail

Proficiency with Microsoft Office Suite

Ability to multitask and manage competing priorities

A proactive, team-oriented mindset with a passion for helping others succeed

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