Proposal Coordinator

Citian is a fast growing, venture backed SaaS technology company based in Washington, DC. Our software solutions revolutionize how our transportation and infrastructure systems – roads, rail, transit, bicycle, pedestrian – operate.

Our Tech Solutions

Reduce traffic fatalities

Enhance pedestrian accessibility

Empower system operators to save time & money

You’ll work with some of the brightest minds in the software and transportation industries. Our engineers and data scientists apply the latest in emerging tech, Artificial Intelligence, and Machine Learning to build smarter, more advanced tools for our diverse client base. We work with clients across the United States, with global ambitions in the years ahead.

Who You Are
The Proposal Coordinator plays a critical role in supporting Citian's business development and proposal efforts. This position combines traditional proposal coordination responsibilities, such as organizing submissions, tracking requirements, and managing proposal assets, with some hands‑on content development. The Proposal Coordinator will work closely with proposal staff, subject matter experts, and company leadership to develop persuasive, compliant, and high‑quality proposals for public sector clients. Success in this role requires exceptional organization, strong written communication skills, curiosity, and the ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.

Responsibilities
Coordination & Administration

Set up and organize proposal documents at pursuit kickoff, establishing folder structures, templates, and tracking tools

Manage material requests from teaming partners and subconsultants, tracking submissions and flagging gaps

Cold calling to support development of new partners when needed

Obtain required certifications, forms, and administrative compliance materials for each submission

Support schedule maintenance and deadline tracking

Assist with proposal production, formatting, quality checks, and final submission activities

Content Development

Draft and maintain past performance narratives and staff resumes, incorporating impact details gathered from internal teams

Interview subject matter experts and coordinate across departments to sharpen content with concrete data and project outcomes

Write, copyedit, and proofread proposal sections, ensuring consistency, accuracy, and compliance

Support development of proposal outlines, cover letters, and other non‑technical proposal content

Content Management

Maintain and organize the content library, including version control and regular updates to common sections (firm profile, resumes, past performances)

Maintain graphics library

Required Qualifications

2+ years of professional experience ideally business development, pursuits, or capture

Background in communications, writing, journalism, English, or a related field

Exceptionally organized with strong attention to detail

Relationship‑forward approach to working in a cross‑functional space. Collaboration‑minded.

Comfortable working under deadline pressure without sacrificing quality

Self‑starter who can manage multiple moving pieces simultaneously

Your Citian Advantage

Competitive salary and benefits package including medical, dental, and vision insurance and generous PTO.

401(k) company match and monthly commuter transportation benefit

On‑site gym and free snacks in the office

High‑growth potential and opportunities for advancement within a fast growing, venture‑backed SaaS startup!

Equal Opportunity Statement
Citian is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity/Affirmative Action Employer Minorities/Females/Protected Veterans/Persons with Disabilities

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