Program Analysis Specialist- SC/Huntington Park-11-330

Program Analysis Specialist – SC/Huntington Park-11-330
Job Category : Administrative & Clerical

Requisition Number : PROGR020134

Full-Time

Rate: $26 USD per hour

Position Summary

The Program Analysis Specialist (PAS) under Community Integration Services, Supportive Services for Veteran Families (SSVF) program will monitor and interpret program trends by analyzing program data in referrals, enrollments, placements, recertifications, and program exits. The PAS will track all referrals and monitor the caseload ratio for each Veteran Engagement Case Manager (VECM). The PAS will monitor, update, and match internal master logs with HMIS, ensuring 100% data quality and tracking all enrollments on a weekly basis. The PAS will also provide support to the Program Manager in dealing with the VA Repository program data, managing housing placements, VES referrals, enrollments, and implementing policies regarding physical and electronic participant files.

Essential Functions

Coordinate the assignment of caseloads to Veteran Engagement Case Managers.

Track and consolidate Google spreadsheets to monitor program progress.

Track and manage caseloads of all Veteran Engagement Case Managers to monitor case load ratio.

Assess capacity and refer participants/clients to Veteran Engagement Case Managers by reviewing caseload, location of referral, desired location of permanent housing, and accommodations based on veteran’s needs (e.g., disability, gender preference).

Collaborate with SSVF Supervisors on referrals, 90‑Day recertification, exits, and supportive services.

Monitor and report housing placements to the Program Manager and supervisors.

Generate a tracking system of upcoming program recertifications.

Monitor and remind veterans to complete program surveys.

Monitor the number of veterans enrolled in Traditional SSVF, Shallow Subsidy, Rapid Resolution, and Return to Home initiatives.

Assist the Finance Administrative Specialist with returned checks, outstanding checks, and landlord enrollments to ACH payments.

Coordinate with the Santa Barbara/Ventura (SBV) Program Assistant and Program Manager to consolidate SBV data and report program data to the SSVF Program Manager.

Create a tracking system for all participant files for Los Angeles, Santa Barbara, and Ventura counties.

Assist the SSVF Program Manager in monitoring MOUs with subcontractors.

Coordinate program audits with the CIS QA Manager to maximize the number of files to review annually.

Conduct random HMIS audits to ensure required uploads and case notes are uploaded.

Work independently from the QA Manager in monitoring program files (paper copies or electronic files).

Required to drive to Santa Barbara and Ventura quarterly for program review.

Assess and implement program procedures in capturing data and help train staff on deficiencies based on data analysis.

Participate in Case Management Meetings and attend staff training as needed.

Prepare and submit program reports as needed to CIS Director, Divisional Headquarters, and program funders.

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis; ability to lift up to 50 lbs.; ability to grasp, push, and pull objects such as file cabinet drawers and reach overhead; ability to operate computer, fax, and telephone.

Minimum Qualifications

Bachelor’s degree preferred but not required.

Minimum of 2 years of administrative and data analysis experience.

Proficient in data manipulation and visualization using Excel.

A valid California Class C Driver’s License; capable of passing MVR on an annual basis.

Skills, Knowledge & Abilities

Interpersonal skills, active listening, and team player.

Time management and creative problem‑solving skills.

Proficient knowledge of Adobe Pro and Adobe Acrobat.

Able to multi‑task and work on multiple assignments/projects.

Ability to use creative thinking, experience, and resourcefulness to overcome obstacles.

Demonstrate the ability to assist others, demonstrate patience, and deliver measurable results.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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