RFP Proposal Coordinator

Salary Range: $70,000-$90,000

New York City, NY
CodeGreen is a national building solutions firm that partners with our clients to make buildings safe, healthy, resilient, and sustainable. Our multidisciplinary team brings extensive expertise in sustainability, decarbonization, building code, fire safety, resiliency, indoor environmental quality, and inspections. With our uncompromising focus on high performing buildings, CodeGreen provides the integrative solutions needed for today’s landscape. We support building owners, investors, and tenants through every phase of a building’s lifecycle from construction and acquisition through upgrades and renovation to disposition.
CodeGreen is seeking an RFP Proposal Coordinator to join our Business Development team. As a RFP Proposal Coordinator, you will work alongside our sales and technical teams to bring client-focused proposals to life, translating complex compliance, environmental, and engineering services into clear, compelling content. You’ll support some of our most strategic sales opportunities and play a hands‑on role in CodeGreen’s continued growth.
A Day in the life of RFP Proposal Coordinator

Draft and assemble client‑specific sales proposals, scopes of work, and capability statements based on direction from sales and account management teams
Collaborate with environmental, compliance, and engineering subject matter experts to translate technical input into persuasive, client‑ready content
Customize proposal messaging to reflect client needs, business challenges, and the specific services being offered
Edit and format proposals for clarity, consistency, and professionalism across all deliverables
Support proposal timelines and internal review processes, incorporating feedback from sales leaders, senior staff, and technical reviewers
Maintain and update a library of proposal templates, service descriptions, staff resumes, project summaries, and boilerplate content for reuse
Lead and coordinate responses to client RFPs, RFQs, and RFIs, including compliance reviews, content development, SME coordination, and final submission preparation.
Help document differentiators, case studies, and capabilities to strengthen future proposals
Build working knowledge of CodeGreen's service lines, target industries, and relevant regulatory and technical terminology
What You Bring To The CodeGreen Team

Bachelor’s degree in English, Communications, Marketing, Environmental Science, Engineering, or a related field
2+ years of experience developing and coordinating responses to formal RFPs, RFQs, and RFIs within a consulting, engineering, environmental, AEC, or professional services organization.
Experience responding to formal RFP, RFQ, and RFI
Strong writing, editing, and proofreading skills with high attention to detail
Comfort working with multiple stakeholders and managing evolving requirements
Must be local to NYC and able to work on‑site in our Midtown Manhattan office.
Proficiency in Microsoft Word, Excel, and PowerPoint
Interest in professional services, consulting, or technical/regulatory environments strongly preferred
Strong preference for experience with Deltek Vantagepoint and InDesign
What CodeGreen Offers You

A challenging, rewarding position with the opportunity to grow your career
Competitive compensation, benefits, and insurance (health, dental, etc.) with employer contributions.
Ten paid holidays, competitive PTO program, and paid parental leave
Employee Assistance Program
401(k) Program with company match
Professional development and training opportunities
Educational and professional membership dues reimbursement
Employee Referral Bonus Program
CodeGreen provides equal opportunities to all employees and applicants for current and future employment and prohibits discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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