Program Coordinator

Program Coordinator – Jewish Federation of Springfield, Illinois
The Program Coordinator works under the direction of the Assistant to the Executive Director and/or the Executive Director. General responsibilities include program development and support as well as organizational administrative functions.

About the Jewish Federation of Springfield
The Jewish Federation of Springfield, IL is a vital entity in our small but dynamic Jewish community. Founded in 1941, the Federation’s mission is to support the well‑being and continuity of the Jewish people locally, in Israel, and worldwide through coordinated community programming, services, educational activities, and fundraising.

Position Description
This full‑time, on‑site position has a flexible work schedule to accommodate evening and weekend meetings, events, and activities.

Responsibilities

Assist in maintaining efficient office procedures, organizational systems, document organization, digital file management, records, and shared calendars.

Coordinate vendor communication, office supply management, and general operational logistics.

Support event and program financial processes, including tracking, invoices, payment coordination, expense reconciliation, budget preparation, and monitoring the financial status of programs and initiatives.

Assist with preparation of materials related to budgets, campaign tracking, program reporting, and participation tracking, including registration lists, ticketing reports, and donor/program engagement.

Coordinate and support event and program logistics, including registration, communications, venue coordination, volunteer scheduling, post‑event follow‑up, and execution of Federation community events, donor engagement activities, educational programs, cultural initiatives, and holiday programming.

Assist in cultivating positive relationships with volunteers, committee members, community partners, and program participants.

Support and coordinate communications within the Jewish community, including newsletters, email campaigns, social media updates, special notices, invitations, and weekly updates. Maintain accurate contact lists, the community calendar, and materials for the monthly newsletter.

Maintain and update constituent databases, donor, volunteer, and community engagement records, and support campaign and event tracking through database management and reporting.

Support event registration platforms, online payment systems, and ticketing coordination.

Create and edit basic promotional and informational materials using Canva and Microsoft Office.

Develop, plan, execute, and evaluate programs and initiatives of the Board of Directors Committees in conjunction with Board Members, including all administrative support functions and budget preparation and tracking the financial status of programs and initiatives.

Plan, execute, and evaluate programs and initiatives of the Federation as assigned by the Executive Director and/or the Assistant to the Executive Director, including special projects for holidays and topics of interest to the community, with responsibility for budget preparation and tracking the financial status of programs and initiatives.

Provide support to the Executive Director in executing the functions of the Federation’s Standing Committees.

Support Federation and Board activities, including the annual campaign, as requested.

Assist the Executive Director and lay leadership with Board and committee operations, including scheduling, agenda preparation, meeting materials, minutes support, and follow‑up communication.

Maintain professionalism, confidentiality, and sensitivity in all interactions involving donors, volunteers, community members, and organizational information.

Additional administrative functions: monitor and reply to email; answer and direct phone calls and monitor voicemail; coordinate electronic meetings; support the Executive Director and Assistant to the Executive Director in the preparation and timely distribution of meeting materials; file, type, bind, copy, scan, and perform related tasks as assigned; make bank deposits and facilitate financial transactions as directed.

Physical Requirements

Capacity to sit for extended periods while working at a computer, including data entry, email communication, and document preparation.

Comfortable standing and moving throughout events, programs, and community activities for extended periods of time.

Able to lift, carry, and transport supplies, materials, or equipment up to 20 pounds as needed for events and general operations.

Able to assist with event setup and breakdown, including arranging light furniture (e.g., tables, chairs) and materials.

Flexibility to travel locally to program sites, meetings, and community events as needed.

Proficient in operating standard office equipment, including computers, printers, phones, and copy machines.

Strong communication skills to engage in person, by phone, and through electronic platforms with staff, volunteers, and community members.

Capable of bending, reaching, and performing light physical tasks related to event setup, supply organization, and office functions.

Comfortable working in a dynamic environment that may require transitioning between office, event, and community‑based settings throughout the day.

Qualifications

Bachelor’s degree or equivalent work experience.

Prior professional experience in managing special events, working with volunteers, and in nonprofit organizations is desired.

Strong organizational skills, adaptability, initiative, and the ability to manage multiple priorities in a collaborative nonprofit environment.

Ability to work independently on multiple projects and priorities simultaneously, anticipating needs, following through independently, and maintaining professionalism in a fast‑paced community environment.

Interest in, familiarity with, or willingness to learn about Jewish cultural life, religious observances, and traditions preferred.

Availability for occasional nights and weekends to execute or participate in programming on behalf of the Federation.

Ability to carry supplies and equipment up to 20 pounds when necessary.

Proficiency in Microsoft Office Suite, Publisher, Canva, Zoom, email marketing platforms, and database management systems. Familiarity with Constant Contact, online event registration systems, social media platforms, and basic financial tracking tools is strongly desired.

Background check is required.

Salary and Benefits
Salary range is $45,000 – $51,000 commensurate with experience plus benefits. Benefit information will be provided during the interview process.

Employment availability on August 3, 2026, or per negotiation.

To Apply
For full consideration, submit a cover letter, resume, and a minimum of three references to hr@shalomspringfield.org.

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