Art Coordinator

Art Department Coordinator

The Art Department Coordinator plays a critical role in supporting the day-to-day operations of the Art Department across all Smosh productions. Reporting to the Stage Manager, this position blends organization, logistics, and hands-on production support to ensure the department remains prepared before, during, and after every shoot. Ideal for someone who thrives in a fast-paced creative environment, enjoys solving logistical challenges, and takes pride in building systems that help productions run smoothly.
Core Competencies
Operational Excellence

Maintains inventories, systems, documentation, and departmental processes with accuracy and consistency.
Clear Communicator

Keeps Art, Production, and freelance teams aligned through timely updates, strong organization, and proactive follow-through.
Organized Executor

Manages multiple priorities simultaneously while tracking deadlines, assets, vendor relationships, and departmental needs.
Adaptable Contributor

Comfortable balancing administrative responsibilities with hands-on production support in a constantly evolving production environment.
Resourceful Problem Solver

Anticipates challenges, identifies solutions, and helps keep productions moving efficiently.
Key Responsibilities
Department Operations

Coordinate calendars, expense tracking, shared drive organization, freelance administration, and other systems that support the day-to-day needs of the Art Department.
Inventory Management

Maintain prop, set decoration, and departmental inventory systems, ensuring assets are organized, accurately tracked, and production-ready.
Vendor & Rental Coordination

Establish and maintain vendor relationships, manage rental paperwork, and coordinate pickups, returns, and related logistics.
Support Shoot Prep & Wrap

Coordinate inventory pulls, stage resets, studio organization, asset returns, and other production support activities before and after shoots.
Facilities & Safety Support

Assist with safety sweeps, workspace organization, and operational readiness across department workspaces, storage areas, and stages.
Production Resources & Documentation

Create and distribute production folders, breakdown templates, and other materials that support efficient project execution.
Preferred Qualifications
24 years of experience in production coordination, art department operations, events, or a related field
Experience managing inventories, vendors, rentals, and production logistics
Strong organizational skills with exceptional attention to detail
Comfortable working in a fast-paced production environment with shifting priorities
Proficiency in Google Workspace and digital file management systems
Ability to collaborate effectively with staff, freelancers, and cross-functional production teams
Known for follow-through, adaptability, problem-solving, and a positive, team-oriented mindset