Sales & Marketing Coordinator

Overview Principle Responsibilities & Position Purpose: Act as a support staff to the Sales and Marketing Department. Will be responsible for filing, answering phones, typing and general office duties.
Essential Functions Distribute contracts, memos, reports, changes, and revisions
Copy correspondence or other printed matter
Route incoming mail, faxes, and packages
Prepare confirmations, thank-you letters, cover sheets, functions information sheets, rooming lists, etc
Check and remove all information from Sales Managers out-baskets and keep an update
Use the intercom/voicemail system to announce appointments and calls
Handle and direct all incoming phone calls
Handle and type all correspondence
Greet guests and direct them to appropriate parties
Supportive Functions Follow through on all groups coming into the hotel
Maintain a file system the Managers on a monthly basis
Prepare detailed group histories for groups that are considering the hotel
Maintain office supply orders and par levels
Complete other duties as assigned by supervisor to include cross training
Report all unsafe conditions immediately
Attend all mandatory meetings
Follow and know emergency procedures as needed
Keep work area clean and organized
Maintain a good working relationship with other departments, employees, and guests

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