Experiential Producer Job at Clutch in New York

Clutch is looking for an experienced Experiential and Events Producer for a client of ours.

Responsibilities

End-to-End Event Oversight: Oversee all aspects of event planning, from initial concept through final execution, including pre-production, onsite management, post-event breakdown, and reconciliation.

Financial Management: Develop, manage, and reconcile project budgets up to $1.5M to obtain required profitability; conduct quarterly budget reviews with leadership to track profitability, identify losses, and mitigate future financial risks.

Client & Stakeholder Relations: Manage high-level client relationships and communications, ensuring all internal and external approvals and deadlines are met.

Cross-Functional Collaboration: Partner closely with internal producers, production management, design, and scenic teams to ensure the client’s vision and expectations are met seamlessly.

Documentation & Assets: Work with internal teams to create, collect, and properly store key event documentation (budgets, activation decks, production timelines, runs of show, pull lists, and contact lists) on the company server.

Design & Technical Direction: Oversee the direction and creation of line plans, elevations, and renderings alongside production management, design, and scenic teams.

Vendor & Partner Management: Source, negotiate, and manage vendor relationships—including cost and invoice approvals—while contributing to shared company databases for clients, vendors, and venues.

Permits & Compliance: Collaborate with production managers to secure necessary event permits and insurance requirements.

Business Development: Lead and/or participate in new business RFPs and presentations, including the creation of pitch decks.

Qualifications

Experience: Minimum of 8 years of experience in event production, experiential marketing, or live event management.

Must have red carpet experience.

Project Management: Proven ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment with exceptional attention to detail.

Leadership & Collaboration: Strong leadership skills to guide projects from concept to execution, with the ability to work effectively both independently and within a collaborative team.

Communication: Excellent verbal and written communication skills, including strong proofreading and editing abilities.

Tech Savviness: Proficiency with Microsoft Office, Google Workspace, Slack, Trello, and macOS environments.

Flexibility: Self-motivated and proactive professional with the willingness and ability to travel and work flexible hours, including evenings, weekends, and holidays as business needs require.

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