Experiential Producer Job at Clutch in New York

Clutch is looking for an experienced Experiential and Events Producer for a client of ours.

Responsibilities

End-to-End Event Oversight: Oversee all aspects of event planning, from initial concept through final execution, including pre-production, onsite management, post-event breakdown, and reconciliation.

Financial Management: Develop, manage, and reconcile project budgets up to $1.5M to obtain required profitability; conduct quarterly budget reviews with leadership to track profitability, identify losses, and mitigate future financial risks.

Client & Stakeholder Relations: Manage high-level client relationships and communications, ensuring all internal and external approvals and deadlines are met.

Cross-Functional Collaboration: Partner closely with internal producers, production management, design, and scenic teams to ensure the client’s vision and expectations are met seamlessly.

Documentation & Assets: Work with internal teams to create, collect, and properly store key event documentation (budgets, activation decks, production timelines, runs of show, pull lists, and contact lists) on the company server.

Design & Technical Direction: Oversee the direction and creation of line plans, elevations, and renderings alongside production management, design, and scenic teams.

Vendor & Partner Management: Source, negotiate, and manage vendor relationships—including cost and invoice approvals—while contributing to shared company databases for clients, vendors, and venues.

Permits & Compliance: Collaborate with production managers to secure necessary event permits and insurance requirements.

Business Development: Lead and/or participate in new business RFPs and presentations, including the creation of pitch decks.

Qualifications

Experience: Minimum of 8 years of experience in event production, experiential marketing, or live event management.

Must have red carpet experience.

Project Management: Proven ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment with exceptional attention to detail.

Leadership & Collaboration: Strong leadership skills to guide projects from concept to execution, with the ability to work effectively both independently and within a collaborative team.

Communication: Excellent verbal and written communication skills, including strong proofreading and editing abilities.

Tech Savviness: Proficiency with Microsoft Office, Google Workspace, Slack, Trello, and macOS environments.

Flexibility: Self-motivated and proactive professional with the willingness and ability to travel and work flexible hours, including evenings, weekends, and holidays as business needs require.

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In Summary: Clutch is looking for an experienced Experiential and Events Producer for a client of ours . Responsibilities include overseeing all aspects of event planning, from initial concept through final execution, including pre-production, onsite management, post-event breakdown, and reconciliation .

En Español: Clutch está buscando un experimentado Experimental y Productor de Eventos para nuestro cliente. Responsabilidades Supervisión del Evento de extremo a extremo: Supervisar todos los aspectos de la planificación del evento, desde el concepto inicial hasta la ejecución final, incluyendo preproducción, gestión in situ, desglose post-evento y reconciliación. Gestión financiera: Desarrollar, gestionar y conciliar presupuestos de proyectos de hasta $1.5M para obtener la rentabilidad requerida; realizar revisiones trimestrales del presupuesto con liderazgo para rastrear la rendibilidad, identificar pérdidas y mitigar riesgos financieros futuros. Relaciones entre clientes y partes interesadas: Manejar relaciones y comunicaciones de alto nivel con los clientes, asegurando que se cumplan todas las relaciones internas y aprobaciones y plazos. Colaboración interfuncional: colaboración estrecha con productores internos, administración de líneas de producción, diseño y equipos escenográficos para garantizar que las visiones de los vendedores sean transparentes. & Cumplimiento: Colaborar con gerentes de producción para asegurar los permisos y requisitos de seguro necesarios. Desarrollo empresarial: Dirigir y/o participar en nuevas solicitudes y presentaciones empresariales, incluida la creación de discotecas. Qualificaciones Experiencia: Un mínimo de 8 años de experiencia en producción de eventos, marketing experimental o gestión de eventos en vivo. Debe tener experiencia en alfombra roja. Gestión de proyectos: Habilidad comprobada para gestionar múltiples proyectos simultáneamente en un entorno acelerado y guiado por plazos con una atención excepcional a los detalles. Liderazgo y colaboración: Fuertes habilidades de liderazgo para orientar proyectos desde el concepto hasta su ejecución, con la capacidad de trabajar eficazmente independientemente e incluso dentro de un equipo colaborativo. Comunicación: Excelentes habilidades verbales y escritas de comunicación, incluyendo fuertes capacidades de corrección y edición. Techviness: Proficiencia con Microsoft, Google Works, Office Trello, Flexibility y Self-OS.