Hybrid Studio Photoshoot & Sample Coordinator

Description:

Who we are
RuffleButts + RuggedButts is a digitally native premium children's apparel company founded in 2007 with a ruffle bloomer that has now grown to a full assortment of premium children's apparel. Known for lasting quality, playful prints, and family-matching collections for life's special moments, RuffleButts has quickly grown to annual revenue exceeding $40M. Our products can be found online at Amazon, select premium retailers, and hundreds of specialty retail locations around the globe. RuffleButts has been a Summit Park holding since 2020.
What We Are Looking For:
Someone who is highly organized, detail-oriented, and able to manage multiple moving pieces while ensuring products, samples, and photoshoot logistics run smoothly.
Key Responsibilities
Sample Management
Assist in ordering, receiving, tracking, and organizing samples per season across multiple product categories
Prep and coordinate sample handoff across marketing, sales, and photography teams to always ensure shoot-ready product
Maintain accurate sample records and inventory logs to support go-to-market readiness and seasonal launches
Track and organize flat samples by style, colorway, and season to support ongoing shoot and merchandising needs
Return, store, or disposition samples post-shoot in an organized and timely manner
Photoshoot Support and Coordination
Assist in pre-production planning for monthly collection launches including pulling styles, coordinating with the merchandising team on embroidery, confirming run of show, and preparing call sheets
Help coordinate shoot schedules and communicate timelines across internal teams and external talent
Help support model logistics including booking and day-of communication
Support on-set operations including merchandising, styling, steaming, and keeping shoots on schedule
Assist with model fittings, wardrobe organization, and product transitions between shots
Work closely with photographers, stylists, models, and creative teams
Ensure products arrive complete, clean, and photo-ready
Problem-Solving
Resourceful and adaptable in a fast-paced environment
Able to troubleshoot last-minute changes, missing samples, or scheduling conflicts
Maintains composure under tight deadlines
Communication & Collaboration
Strong interpersonal and communication skills
Ability to work cross-functionally with Merchandising, Design, Marketing, Creative, and Operations teams
Proactive in identifying issues and communicating solutions
Organization & Project Management
Exceptional attention to detail and follow-through
Ability to manage multiple projects and deadlines simultaneously
Strong planning, prioritization, and time-management skills
Experience coordinating calendars, schedules, and project timelines
Requirements:

What You Need for this Position

:
Experience in Fashion, apparel, retail, or consumer products
Sample coordination
Production coordination
Photoshoot or studio operations
Experience working with product catalogs, e-commerce photography, or merchandising teams is a plus
Top Reasons to Work with Us
Competitive base compensation, paid vacation/holidays, health & dental benefits, and 401k + matching.
Hybrid work environment, casual dress code.
Our company was founded on the Golden Rule, and we have a culture centered around kindness, gratitude, and customer appreciation.

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