Proposal Coordinator

Proposal Coordinator
Location: Birmingham, AL

Category: Administration

Position Type: Full-Time

Overview
NaphCare has an excellent opportunity for a Proposal Coordinator to join the Proposal Development Team at its Corporate Headquarters in Birmingham, AL.

This role supports the company's client acquisition and retention efforts by assisting in the development of high-quality, compliant, and compelling proposals and sales‑related documents for both prospective and current clients.

The ideal candidate is detail‑oriented, organized, proactive, and skilled in both written communication and project coordination.

NaphCare partners with correctional facilities to provide proactive, patient‑focused healthcare. The onsite teams take pride in bringing excellence in care to a population in great need.

Responsibilities

Assist the Proposal Development Team in the preparation, coordination, and submission of proposals

Review Requests for Proposals (RFPs) to identify requirements, deadlines, and deliverables

Contribute written content and assist in developing clear, persuasive proposal responses

Develop and implement design elements to make proposals modern, professional, and visually appealing

Proofread and edit proposal drafts and templates for accuracy, clarity, and consistency

Ensure all proposal materials meet RFP compliance standards

Maintain and update proposal templates, appendices, and client lists

Create proposal components including cover pages, tabs, labels, and appendices

Track and schedule proposal deadlines using Outlook

Complete required forms and documentation for proposal submissions

Coordinate with internal teams to gather items required for proposal submissions

Support the production, assembly, and shipping of final proposal documents

Maintain proposal supplies (paper, binders, toner) and assist with office equipment such as printers and copiers

Qualifications

Bachelor's degree in English, Communications, Business, or a related field (or equivalent experience)

Strong writing, editing, and proofreading skills

Exceptional attention to detail and organizational abilities

Ability to manage multiple deadlines in a fast‑paced environment

Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Canva, and Adobe

Strong interpersonal skills and ability to collaborate across departments

Preferred Qualifications

Experience in proposal development, grant writing, or sales support

Familiarity with RFP processes and compliance requirements

Why Join NaphCare?
NaphCare is one of the largest providers of healthcare services to correctional facilities throughout the US and is growing. In addition to competitive salaries and generous employee benefits, we strongly support career advancement within the company.

NaphCare Benefits for Full-Time Employees Include:

Health, dental & vision insurance that starts day one

Prescriptions free of charge through our health plan, beginning day one

Lowest Cost Benefits

Employee Assistance Program (EAP) services

401(k) and Roth with company contribution that starts day one

Tuition Assistance

Referral bonuses

Term life insurance at no cost to the employee

Generous paid time off & paid holidays

Free continuing education and CMEs

Equal Opportunity Employer:

disability/veteran

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