Federal Proposal Manager

The

Federal

Proposal Manager

will be responsible for leading BayNova’s end-to-end Federal proposal development lifecycle while serving as a key leader within the company’s growth organization. This role will ensure BayNova consistently submits high-quality, compliant, and compelling proposals while helping mature the people, processes, tools, and content that support sustainable business growth across Federal Civilian, Health, and DoW markets.

Proposal leadership is the primary responsibility of this role and represents the company’s highest growth priority. The Proposal Manager is expected to balance broader growth initiatives with the timely delivery of winning proposals, ensuring proposal excellence remains the primary focus of the role.

The Proposal Manager works closely with executive leadership, BD/Capture/Sales, technical subject matter experts, delivery teams, partners, and subcontractors to translate customer requirements into winning proposals. Beyond proposal leadership, the role contributes to capture planning, market research, marketing initiatives, customer engagement planning, corporate capabilities development, and continuous improvement of the company’s growth processes.

This position reports directly to executive leadership and plays a critical role in achieving the company’s strategic growth objectives.

This is a remote position.

Role Priorities

Lead the successful development and submission of winning proposals.

Develop and mature the proposal infrastructure, tools, reusable content, and processes that improve long-term growth effectiveness.

Support business development, capture, marketing, and delivery activities where those efforts directly strengthen active pursuits or position the company for future opportunities.

As the company grows, the scope of this role may expand to include broader ownership of growth operations and/or leadership of additional growth personnel.

Key Responsibilities
Proposal Leadership (Primary Responsibility)

Lead the complete proposal lifecycle (RFIs, Sources Soughts, RFP, RFQs, etc.) from opportunity qualification through submission and post-submission lessons learned

Write Technical, Management, Past Performance and other sections as needed to respond to customer requirements

Develop proposal schedules, compliance matrices, outlines, storyboards, and production plans

Manage proposal teams consisting of technical/delivery staff, pricing, contracts, recruiting, and executive leadership

Drive proposal strategy, win themes, discriminators, messaging, and customer-focused content

Ensure proposal compliance with solicitation requirements, evaluation criteria, and submission instructions

Coordinate color team reviews (Pink, Red, Gold, White Glove) and ensure timely incorporation of reviewer feedback

Oversee proposal production, quality assurance, formatting, graphics coordination, and final submission

Maintain proposal repositories, templates, boilerplate content, resumes, past performance libraries, and proposal knowledge management assets

Analyze proposal metrics and implement continuous process improvements to increase proposal quality and win rates

Business Development & Capture Support

Partner with business development personnel to qualify opportunities aligned with company strategy

Assess opportunities posted to eBuy, SAM.gov, etc. and provide pursuit recommendations

Participate in bid
o-bid decisions

Support capture planning activities including competitive analysis, customer research, teaming strategies, and win strategy development

Assist in developing executive summaries, capability statements, and customer presentation materials

Coordinate with teaming partners throughout capture and proposal efforts

Help maintain visibility into the opportunity pipeline to support proposal planning and resource forecasting

Marketing & Corporate Communications

Collaborate on the development of corporate capabilities materials, solution briefs, white papers, case studies, and other customer-facing content

Support marketing initiatives that directly enable business development and proposal efforts. Ownership of broader corporate marketing activities may reside elsewhere within the organization as the company grows

Help maintain corporate messaging, differentiators, and solution positioning

Coordinate announcements related to contract awards, certifications, partnerships, and company achievements, as appropriate

Delivery & Operations Collaboration

Coordinate with delivery leadership to identify reusable technical content, past performance, and staffing resources

Capture lessons learned from project execution to strengthen future proposals

Support transition activities between proposal and program startup when required

Assist with customer presentations, oral proposals, and technical demonstrations

Growth Process Management

Continuously improve the company’s proposal and growth processes, templates, tools, and knowledge repositories, prioritizing initiatives that directly improve proposal quality, efficiency, and win probability

Track key growth metrics including proposal throughput, submission quality, win rate, and proposal resource utilization

Develop and maintain reusable proposal assets, including templates, graphics, standard language, proposal checklists, and knowledge repositories

Own the company’s past performance repository, resume library, and proposal content management strategy

Evaluate and implement AI‑assisted proposal development tools and workflows that improve proposal quality and team productivity

Recommend process improvements and automation opportunities that enhance the efficiency and effectiveness of proposal operations

Support strategic planning and annual growth initiatives

Qualifications
Required

Bachelor’s degree or equivalent professional experience

8+ years of experience supporting Federal Government proposal management, capture, business development, or growth operations

Demonstrated success leading complex Federal proposals under FAR‑based procurements

Strong understanding of Federal proposal best practices, compliance management, and proposal review methodologies

Experience supporting opportunities across Federal Civilian agencies and/or the Department of Defense

Excellent written, editing, and verbal communication skills

Exceptional organizational and project management skills with the ability to manage multiple concurrent priorities

Strong leadership and collaboration skills with cross‑functional teams

Proficiency with Microsoft Office and proposal collaboration tools

Preferred

APMP Foundation, Practitioner, or Professional Certification

Experience supporting digital modernization, low‑code platforms, AI, cloud, cybersecurity, or enterprise IT services

Experience with GSA MAS, GWACs, BPAs, IDIQs, and task order competitions

Familiarity with Shipley proposal methodologies

Experience supporting oral presentations and demonstrations

Experience implementing AI‑assisted proposal development or knowledge management solutions

Desired Characteristics
The successful candidate is both a strategic thinker and a hands‑on executor who enjoys building repeatable processes while delivering exceptional proposals under demanding deadlines. They thrive in an entrepreneurial environment, are comfortable wearing multiple hats, and understand how to balance immediate revenue‑generating priorities with longer‑term investments in growth capabilities.

They are collaborative, highly organized, customer‑focused, and continuously seek opportunities to improve the effectiveness of the company’s growth organization through better processes, tools, content, and teamwork.

Success Measures
Success in this role will be measured by:

Consistent delivery of high‑quality, compliant, and compelling proposals submitted on time

Increased proposal win rates and overall proposal effectiveness

Continuous improvement of proposal operations, reusable assets, and growth infrastructure

Effective collaboration across business development, capture, delivery, marketing, and executive leadership

Development of scalable proposal processes and AI‑enabled capabilities that improve efficiency over time

Meaningful contributions to the company’s long‑term growth strategy while maintaining proposal excellence as the highest operational priority

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