Recordable Documents Specialist II

Eligibility
Open to current County of San Diego employees working in the Assessor/Recorder/County Clerk Department only.

Recordable Documents Specialist II – Responsibilities
Incumbents are responsible for processing legal documents requiring substantial knowledge of special aspects of the law related to receiving, reviewing, and making determinations on the legal recordability or filing of documents, independently researching, recording, filing, and indexing legal documents, and issuing licenses and registrations. They provide the public with authoritative assistance on a wide range of documents (over 1,000) pertaining to the acceptability of legal documents submitted for recording as public records. Incumbents may also act as a lead worker, providing technical guidance and training to others in the process of recording, filing, licensing, registrations, and indexing requirements.

Minimum Requirements

Two (2) years of full‑time experience in a Recorder or County Clerk's Office performing legal document processing, recording, or indexing work; or

Three (3) years of full‑time experience processing legal or recordable documents in a legal court, government, real estate, property, title or similar setting.

Required Licenses, Certifications or Registrations
Positions may involve necessary and timely transportation for field travel, requiring the ability to arrange transportation to different worksites, meetings, or field work.

Conditions of Employment
As part of the County of San Diego’s pre‑employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre‑employment medical screening prior to beginning County employment. Additional types of background investigations may be conducted based on the job‑related activities of the position. Current County employees may be excluded from this process.

Evaluation
The names of qualified applicants will be placed on a three (3) month employment list based upon scores received during the evaluation of information contained in their employment application and supplemental questionnaire.

Accommodation
Reasonable accommodation may be made to enable individuals with qualified disabilities to perform the essential functions of a job, on a case‑by‑case basis.

Blind Applicant Screening
The Department of Human Resources removes personally identifiable information from all new recruitments. This practice, called Blind Applicant Screening, hides a candidate’s personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age, and race. This process contributes to a fair and equitable selection process, leading to a more diverse and inclusive workforce.

Diversity & Inclusion
The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset and our customers are our number one priority.

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