Proposal Coordinator

Work for a company where you are known by your name and not by your number. Join Garco’s Marketing Department and enjoy a challenging and diverse workload. While you enjoy the journey as our Proposal Coordinator you will need to be highly organized and efficient.

Key Responsibilities

Manage proposal schedules, timelines, and deadlines in collaboration with marketing director.

Ensure compliance with client requirements and formatting guidelines.

Assist with proposal calendars and submission trackers.

Proposal layout and design, supporting graphics and media manager.

Compile, write, edit, and proofread proposal content.

Customize templates and boilerplate content for each opportunity.

Work closely with project management, technical teams, and leadership.

Facilitate proposal meetings as needed (kickoffs, reviews, debriefs)

Assign tasks and follow up to ensure timely deliverables.

Compliance & Quality Control

Review RFP requirements and check for compliance gaps.

Ensure final submissions meet all client specifications (formatting, page limits, required forms, attachments, etc.)

Conduct quality assurance reviews before submission.

Required Skills & Qualifications
Core Skills

Design and layout skills.

Strong writing, editing, and proofreading skills.

Excellent organization and time management.

Ability to manage multiple deadlines simultaneously.

Attention to detail and accuracy.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Proficiency in Adobe InDesign, Photoshop and Illustrator

Experience with Canva helpful

Comfortable use of CRM systems and technology

Strong communication and coordination abilities

Ability to work under pressure and tight deadlines

Team collaboration and stakeholder management

Preferred Qualifications

Bachelor’s degree in business, Communications, Marketing, or 4-5 years’ experience in related role

1–5+ years of experience in proposals, marketing, or administrative coordination

Experience responding to RFPs in industries like:

AEC (Architecture/Engineering/Construction)

Government contracting

Professional services

Pass a Pre-Employment Drug Test

The salary range for this position is between $30 and $45 per hour, based on experience and qualifications.

Typical Work Environment

Often involves juggling multiple proposals at different stages

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit, stand, walk, use hands to handle or feel, reach with hands and arms, and uses a computer.

Benefits

Medical

Vision

Life Insurance

401k / Profit Sharing

PTO

Paid Holidays

Flexible Spending Account

Training

Garco is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please email hr@garco.com. If you’d like more information on your EEOrights under the law, please refer to our policy documents.

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status.

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