Our client, a globally recognized architecture and design firm, is seeking an experienced Studio Coordinator to support studio leadership and a talented team of architects and designers. This position plays a key role in ensuring the smooth day-to-day operations of the studio while providing high-level administrative and operational support in a collaborative, fast-paced environment.
Responsibilities
- Provide executive-level support to Studio Principals and Directors, including complex calendar management, travel coordination, expense reports, and correspondence
- Coordinate studio operations, including meetings, staffing support, PTO tracking, financial reporting, and project administration
- Assist with proposals, presentations, contracts, and project documentation
- Support Design Managers with project setup, RFIs, submittals, meeting notes, and project directories
- Plan studio meetings, retreats, celebrations, and client events
- Coordinate domestic and international travel for studio leadership and team members
- Serve as a liaison between the studio and internal departments to ensure efficient communication and operations
- Provide backup reception and administrative support as needed
Qualifications
- Minimum 5 years of professional administrative experience
- Experience supporting executives in a professional services environment
- Strong experience coordinating domestic and international travel
- Excellent organizational, communication, and project coordination skills
- Ability to manage multiple priorities while maintaining exceptional attention to detail
- Proficiency with Microsoft Office and SharePoint; Adobe InDesign experience is a plus
#J-18808-Ljbffr