Marketing Coordinator - Events

About PrePass
PrePass® is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operates - creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It's what we do best, and we do it to meet the demands of the road every day.

About PrePass
PrePass® is North America's most trusted weigh station bypass and toll management platform. We're transforming how the transportation industry operates - creating solutions that keep trucks moving safely, efficiently, and compliantly. This means making bold decisions and building systems that support not only fleets but the broader economy. It all starts with enabling commercial vehicles to keep rolling with seamless toll management, weigh station bypass, and safety solutions. It's what we do best, and we do it to meet the demands of the road every day.

That's why people join us: our solutions are implemented in real-time, on highways and interstates across the nation, helping fleets go farther, faster. This work challenges and rewards, presenting complex problems that need ambitious answers. We hire bold thinkers with a heart for impact, a passion for progress, and the optimism to shape the future of transportation.

About The Role
PrePass is seeking a highly organized, proactive, and detail-oriented Marketing Coordinator - Events to join our Marketing team. Reporting to the Marketing Events Manager , this role plays a central role in planning, coordinating, and executing trade shows, conferences, sponsorships, customer events, and internal company events that strengthen the PrePass brand and customer experience.

The Marketing Coordinator - Events will own many of the day-to-day logistics that keep our events running smoothly, including event planning support, sponsorship deliverables, inventory management, shipping, attendee registrations, and on-site event coordination. In addition to event responsibilities, this role will support marketing initiatives through content coordination, branded materials, and internal communications.

This position is ideal for someone who enjoys organizing projects, solving logistical challenges, and working collaboratively to deliver exceptional experiences. Success in this role requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities
Event Planning & Coordination

Support the planning, coordination, and execution of trade shows, conferences, sponsorships, customer events, and internal company events

Partner with the Marketing Events Manager to execute successful events from planning through post-event wrap-up

Coordinate event logistics, timelines, registrations, shipping schedules, and vendor communications

Manage sponsorship deliverables, including gathering required information, coordinating internal approvals, and ensuring deadlines are met

Coordinate attendee registrations and internal logistics for employees attending conferences and events

Assist with on-site event setup, execution, and teardown as needed

Track event timelines, checklists, and deliverables to ensure projects remain on scheduleCoordinate with internal teams, vendors, venues, and external partners to support successful event execution

Event Logistics & Inventory

Own the organization, maintenance, and inventory of the event storage room

Prepare, pack, ship, receive, unpack, and organize trade show displays, promotional items, marketing collateral, and event materials

Maintain inventory of branded merchandise, event supplies, booth assets, and marketing materials

Monitor inventory levels and coordinate reorders as needed

Ensure all event materials remain organized, maintained, and event-ready

Marketing Support

Assist with event promotions, social media content, and digital marketing initiatives

Support the execution of marketing campaigns and internal communications

Ensure brand consistency across all marketing materials, presentations, signage, and event collateral

Write, review, and edit marketing, proposal, and event-related content for clarity and consistency

Maintain marketing collateral, presentations, photography, and other creative assets

Support internal initiatives that promote employee engagement and company culture

Recommend improvements to marketing and event workflows to increase efficiency

Assist with special projects and other marketing initiatives as assigned

Requirements
Qualifications
Required

Bachelor's degree in Marketing, Communications, Event Management, Business, or a related field, or equivalent experience

1-3 years of experience in marketing, event coordination, communications, or a related field

Strong organizational and time management skills

Excellent written and verbal communication skills

Ability to manage multiple priorities while maintaining attention to detail

Ability to work independently and collaboratively in a team environment

Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)

Preferred

Experience coordinating trade shows, conferences, corporate events, or sponsorships

Experience in B2B marketing or event coordination

Experience with Asana or other project management software

Experience with Content Management Systems

Familiarity with social media and digital marketing platforms

Experience in transportation or other B2B industries is a plus

Core Competencies

Excellent self-starter and self-manager

Strong ability to thrive in ambiguity

Insatiable hunger to learn and grow professionally

Strong ambition to contribute and make an impact

Exceptional attention to detail and organizational skills

Ability to manage multiple projects simultaneously

Strong interpersonal and collaboration skills

Positive attitude and adaptability in a fast-paced environment

Dependable, resourceful, and solution-oriented

Travel

Up to 25% travel is required to support trade shows, conferences, customer events, and company meetings

Work Environment

Hybrid position requiring a minimum of three days per week in our downtown Phoenix office

Additional in-office time may be required before and after major events to support event preparation and logistics

Physical Requirements

Ability to frequently lift, carry, push, and move event materials and equipment weighing up to 50 pounds

Ability to pack, unpack, load, and organize event materials, displays, and promotional items

Ability to stand, walk, bend, and perform event setup and teardown activities for extended periods

Ability to travel and occasionally work evenings or weekends based on event schedules

Benefits
How We Will Take Care of You

Robust benefit package that includes medical, dental, and vision that start on date of hire.

Paid Time Off, to include vacation, sick, holidays, and floating holidays.

Paid parental leave.

401(k) plan with employer match.

Company-funded \"lifestyle account\" upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).

Tuition Reimbursement Program.

Voluntary benefits, to include, but not limited to Legal and Pet Discounts.

Employee Assistance Program (available at no cost to you).

Company-sponsored and funded \"Culture Team\" that focuses on the Physical, Mental, and Professional well-being of employees.

Community Give-Back initiatives.

Culture that focuses on employee development initiatives.

Company-wide bonus and commission plans

Join Us
At PrePass, our mission drives us.

We invest in relationships. We challenge ourselves to innovate and improve. We win together. Simply put, we live our Core Values.

Ready to help move the transportation industry forward? Join us and let's drive progress - together.

#J-18808-Ljbffr