Marketing Coordinator (Events)

Marketing Coordinator, Events As the Marketing Coordinator, Events you will utilize your event organizational, project management, and collaboration skills to assist the US Field Events Team in planning and executing third-party events across various industries and audiences. You will be an integral part of a close-knit team that is responsible for executing a diverse range of events. You will bring to the position a solid understanding of event logistics and proven success in supporting both live and virtual events.
Our client's Event Managers work closely with internal and external stakeholders to understand, define, coordinate, and project-manage all deliverables, timelines, and milestones associated with tradeshows and other events. They are the facilitators and conduit between many teams, executing tradeshows and events across all the client's brands and solutions.
As the Marketing Coordinator, Events you'll play a critical role in providing logistical and administrative support to that team. You'll contribute to the overall success of the events by assuring smooth operations, providing feedback, and working closely with the Event Managers to support each event and department functions.
Responsibilities:
Management and Logistics
Support US Field Event Team with event execution and logistics
Lead event supplies and branded items management; oversee inventories and place orders
Schedule planning meetings, build-out event playbooks and after-action reviews
Serve as liaison for the department with key vendors
Manage hotel blocks for strategic, tier 1 events
Manage and execute small-scale events, if needed
Research and vet vendors including entertainment, décor, gifts, DMCs, restaurants, and venues
Additional event-related responsibilities for upcoming events as defined
Reporting and Administrative Support
Conduct data QA by assuring completeness and accuracy of events data to track and analyze spend and performance
Support the creation of department planning workspaces, and campaigns on collaborative software solutions, including Salesforce, Atlassian, Jira, Miro, Workfront
Assist with creation of enter-to-win process, including survey, QR code, and sign creation
Assist in preparing department reports as requested
Collect monthly credit card receipts and prepare reconciliation on Concur software
Submit event invoices and track PR/PO status and payments
Maintain US Events Calendar.
Manage Events Team and Executive Leadership Team contact lists
Become a power user for onsite lead management solution, exhibit asset management solution, campaign management tools
Develop familiarity with event KPIs
Other administrative support as requested
Requirements:
Bachelor's Degree, with 2+ years in Event Management
Experience supporting the planning and execution of small and large-scale live and virtual events
Strong interpersonal, written communication, and problem-solving skills
Ability to proactively address constraints using proven problem-solving skills
Multi-tasker who is comfortable working in a fast-paced environment
Ability to manage multiple priorities to execute high quality deliverables
Keen attention to detail and the ability to think and plan strategically
Demonstrated experience working with cross-functional teams
Willing to find creative ways to do more with less, while staying on budget
Solid project management skills
Self-motivated
Positive attitude
Globally-minded
Working knowledge of MS Office Suite and standard workplace technologies
Your Preferred Qualifications
Event experience in Tech, Professional Services, or Financial Services
Prior Field Events and/or tradeshow experience
CMP certification
Strong diplomacy skills
Strong ability to negotiate
Vendor management experience
Familiarity with Confluence, NetSuite, Salesforce, PowerBi, and Eloqua technologies
Mover and a shaker, not an order taker