Office Manager / Creative Admin

Office Manager
Position Summary
Boston Harbor Shipyard & Marina is seeking an organized, detail-oriented Office Manager to oversee daily office operations, billing processes, and administrative systems. This position plays a key role in supporting business operations by ensuring accurate billing, efficient administrative processes, and effective coordination across the organization.

The ideal candidate is highly organized, comfortable working with spreadsheets, and enjoys identifying, researching, and solving problems independently. This role requires strong attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Manage daily office operations and administrative functions

Oversee tenant and marina customer billing processes

Review invoices, account balances, and payment records for accuracy

Assist with accounts receivable follow-up and collections

Maintain organized tenant, customer, vendor, and contract records

Generate reports using Excel and internal software programs

Assist with utility billing, reconciliations, and account research

Identify opportunities to improve office procedures and workflows

Qualifications

Experience in office administration, office management, bookkeeping, billing, property management, or a related field

Strong organizational and time management skills

Intermediate to advanced Microsoft Excel skills

Experience working with billing, invoicing, accounts receivable, or bookkeeping functionsStrong attention to detail and accuracy

Ability to manage multiple priorities simultaneously

Ability to work independently, investigate issues, and develop practical solutions

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