Office Manager / Creative Admin

Catholic Center Office Manager (FT), Northeastern University Position Title: Full Time Office Manager
Location: 68 Saint Stephen Street, Boston, MA 02115
Duration: 40 hours per week; schedule flexible but should be consistent
Pay rate: Based on experience
Job Description: The Catholic Center is a home away from home where students encounter Christ. We need someone to take care of the office details so we can carry out our mission. In this job your gifts will help students grow in faith.
Under the direction of the Catholic Center (CC) Director and the Development Director, the Office Manager will provide financial management, project management and administrative support for the overall operations of the Catholic Center and take a leadership role in the CC’s Phonathon fundraiser.
A typical week at the Catholic Center would include the following tasks:
Process all incoming mail
Post donations in Little Green Light (LGL) donor database Sources include mailed checks and online donations from Donorbox, Venmo, and NU funds

Transfer and deposit funds from all online sources
Generate “Thank you” letters to send to donors in a timely manner
Prepare and make deposit of checks to Citizens Bank
Update database changes and/or corrections, include NCOA reports after mailings
Add donor notes from meetings and phone calls from CC’s Director and Development Director
Attentively check and respond to emails at coming to the office email
Pay invoice and bills, check requisitions, and reimbursement requests from staff and students
Maintain transactional records by scanning (or copying) and filing all necessary documents
Track and record all income and expenses in QuickBooks
Reconcile monthly bank statements
Order and stock office supplies for all CC operations
Oversee Work Study students and approve timesheets in employment portal each week
Coordinate and meet with contractors for various maintenance related services
Weekly meetings with the CC Director
Manage facility needs at Catholic Center
Required Skills: Knowledge of QuickBooks; Knowledge of Little Green Light or similar CRM software; Knowledge non-profit accounting or bookkeeping principles

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