Proposal Coordinator

Position Summary
Blue Raster is seeking a Proposal Coordinator to manage proposal development, compliance, and coordination across multiple portfolio teams. The role focuses on the proposal support that has proven essential to daily pursuits as well as assistance with quality marketing assets to amplify our presence and expertise in the marketplace.

Key Responsibilities

Proactively schedule proposal meetings and assign tasks; hold contributors accountable to deadlines

Track and communicate needed deliverables across multiple portfolio teams

Conduct organized weekly meetings with each portfolio to ensure deliverables are on target

Review every proposal for compliance items and red flags immediately upon bid decision

Own compliance expectations, Q&A/addendum tracking, and addendum monitoring for each active RFP/RFI

Manage submission logistics end-to-end: portal uploads, physical shipments, all signature paperwork (including notary or "wet" signature requirements)

Build and maintain proposal templates/shells; mastery of Word skills

Assemble and keep current the backmatter library — past performance write-ups, resumes/bios — formatted and ready to insert

Build a searchable, easy-to-copy-from content library for past performance and boilerplate, using appropriate tools rather than shared folders alone

Support short-form and ad hoc responses — quick client information requests that don’t warrant a full proposal

Maintain and organize capture/proposal meeting notes

Standardize similar proposal content and process across portfolios to limit duplication

Conduct timely win/loss debriefs to identify what differentiated a winning or losing proposal

Benchmark competitor and other outside winning proposals to inform strategy/realignment

Produce one-pagers and similar collateral as needed — secondary to core proposal duties

During lulls, research potential strategic partnerships to keep a ready pipeline of contacts

Compensation:

$35-$45/hour, based on experience and skills. This is an hourly, non-exempt position for up to 40 hours per week.

Required Qualifications (Non-Negotiable)

Proven proposal coordination experience, including compliance review and full RFP/RFI submission logistics

Rigorous Q&A/addendum tracking discipline

Extremely organized & detail-oriented; comfortable owning accuracy across complex, multi-contributor documents

Experience building and maintaining proposal templates/shells and maintaining past performance

Experience and comfort using tools such as AI in proposal development within specified parameters

Direct, proactive communicator who can schedule work, assign tasks, and hold multiple portfolio teams accountable to deliverable deadlines

Comfortable managing multiple concurrent pursuits, competing deadlines, and unplanned/ad hoc requests

Must be authorized to work in the United States; Blue Raster does not sponsor work visas

Preferred Qualifications

Experience with GIS, mapping, IT, or professional-services proposals

Familiarity with JIRA or similar tracking tools, and with content-library/knowledge-management technology

Exposure to the capture process end-to-end (qualifying through award) and to sales/BD calls or meetings

Creative/design flair for occasional marketing collateral

Experience analyzing competitive or externally won proposals to inform strategy

Local to the Arlington, VA area

This role is paid hourly at $35-$45/hour, based on experience and skills, for up to 40 hours per week.

Blue Raster offers a friendly work environment, competitive pay, and a generous benefits package for eligible team members. Our benefits package includes:

CareFirst Medical, Dental, Vision with HSA option

401k benefits

Paid Time Off that starts on your first day

Parental Leave

Training opportunities

Support for personal and career growth

We also provide opportunities to work on a number of concurrent projects with clients from a variety of sectors, including Conservation, Health, Government, Global Affairs, and Education.

Our mission and our applications are meant to connect the world and everyone in it, regardless of gender, race, creed, or any other distinction. We believe in a diverse and inclusive workplace, and we encourage all people to join our team and bring their unique perspective to help make us stronger.

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