Marketing Assistant/Coordinator II

Marketing Assistant/Coordinator
30th Street New York NY 10001 United States – Hybrid
12+ months contract with possibility of extension
Pay range: $20 - $23/hr on W2

Our Fortune 500 client (One of the world's largest Cosmetics companies) in New York NY is looking for hardworking, motivated talent to join their innovative team.

Position Summary
HALLMARKS, SETS & GWP OPERATIONAL COORDINATOR

Overall Ownership

Holds full end-to-end ownership of all GWP, Containers and Set initiatives across Beauty and Fragrance categories.

Serves as the primary point of contact responsible for timelines, execution, and cross-functional alignment from briefing through delivery.

GWP, Containers & Set Development

Owns the process for both Local and Global GWPs from start to finish, including:

Briefing in all cross-functionals, Marketing and relevant internal partners.

Partnering with Marketing and Global teams on set mix strategy, pre-book dimensioning, and alignment.

Leads GWP briefings to Global, ensuring alignment with U.S. needs, quantity requirements, and sharing feedback or market-specific considerations.

Partner with internal promo assembly team for kitting and sourcing local GWPs.

Responsible for all project briefing and follow-through of code creation for sets, GWPs, and containers

Project & Tracker Management

Owns and maintains the master tracker for all GWP, containers, wrapping and Set projects across Beauty and Fragrance. Lead Marketing Bi-weekly touchbases.

Responsible for:

Monitoring project status and milestones, including codes

Managing day-to-day correspondence and updates across all stakeholders.

Ensuring projects stay on time and flagging risks proactively.

Manage and update order forms for all new projects as they come through.

Track all project MAD/PAD for on time delivery.

Owns set panier and slide creation for any meeting prep.

Allocations & Order Management

Partner with Sales Development team on allocations

Collaborate with O+O team on allocations, ensuring accurate quantities and retailer-level splits.

Shipping, Ordering & Execution

Manages all logistics related to shipping, ordering, and distribution for GWPs, sets, wrapping and containers

Partner with Brand coordinator on SHOP needs for set, containers and GWP

Oversees Copy and PDP needs tied to GWPs, sets, and containers

Creative & Image Ownership

Owns all image creation and composition required for product pages.

Partners with Creative & Asset teams to ensure assets are properly built, approved, and delivered.

Gifting & Collateral Management

Owns stock management and partners with O+O team on allocation, management, and maintenance of all gifting collateral, including:

Shopping bags

Gift bags/boxes

All PLV including Holiday and Hallmark

Accessories and related materials

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