Proposal Coordinator I - Marketing

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT
At LJA, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

Employee-owned. Client-focused

Employee Stock Ownership Plan (ESOP)

Consistently ranked as a

Top Workplace

Internal recruitment team, in-house training, and a marketing department specific to our industry

We celebrate flexibility, allowing every team and office to lead with their proven approach

Our culture champions continuous learning and personal growth

We believe success comes through constant evolution and communication

We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW:
As a

Proposal Coordinator I

at LJA in our

Marketing

department, you will be responsible for supporting the development, production, and submission of proposals, qualifications packages and assisting with interview presentations. This role focuses on developing core proposal management skills, learning AEC procurement processes, and supporting pursuit teams in a deadline-driven environment. Working under regular guidance and direction while developing proposal management skills.

A TYPICAL DAY MIGHT INCLUDE:

Coordinating small to moderate-sized proposals under the guidance of senior marketing staff

Assisting with proposal scheduling, production, and submission activities

Formatting and assembling proposal documents using Adobe InDesign

Coordinating collection of resumes, project descriptions, and supporting materials

Assisting with maintenance of proposal files, templates, content libraries, CRM and marketing databases

Supporting subconsultant coordination and information collection

Preparing compliance matrices and assisting with requirement reviewsPerforming quality control reviews for formatting, grammar, and consistency

Supporting interview presentations and marketing collateral development

Leading kickoff meetings for routine pursuits

Maintaining and updating proposal content libraries, CRM records, resumes, project descriptions, and marketing assets

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

Bachelor’s degree in Marketing, Communications, English, Journalism, or related field

REQUIRED QUALIFICATIONS:

1+ years of professional experience

Strong writing, editing, and organizational skills

Basic to intermediate Adobe InDesign skills

Working knowledge of Microsoft Office

Ability to manage multiple deadlines and priorities

Strong attention to detail and commitment to producing accurate, high-quality deliverables

LEVEL UP WITH LJA
At LJA, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we’re building something big! We want you to be part of it.

Your future grows here.

Generous Time Off:

PTO, paid holidays, and a full office closure between Christmas and New Year’s.

Comprehensive Benefits:

Multiple plan options for health, dental, and pets. Along with mental health support.

Family Support:

Paid maternity and parental leave to help you focus on what matters most.

Education Support:

Tuition reimbursement and in-house courses provided by our Learning and Development team.

Referral Bonuses:

Know great talent? Get rewarded for helping us grow.

Community Impact:

Company-sponsored volunteer days and philanthropic initiatives.

Professional Development:

Memberships to industry organizations to keep you connected and growing.

Career Growth:

Great internal mobility opportunities to advance your career.

Fun Culture:

LJA social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: LJA, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property. This includes resumes submitted directly to hiring managers without contacting LJA's Human Resources Talent Department.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

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