Department Administrative Associate, School of Communication

Department Administrative Associate, School of Communication Join our community and experience Emerson College! ESSENTIAL JOB DUTIES Assist faculty's access to and utilization of variousself-service tools for managing expenses, travel arrangements,employment, career plans, and textbooks.
Support work of faculty search committees, coordinatingapplication files, interview schedules, travel arrangements,etc.
Support utilization of systems for managing faculty records,course schedules, etc.
Coordinate processes related to contracts and onboarding of newfull-time and affiliate faculty.
Facilitate provision of equipment, supplies, office space, etc.necessary for teaching and service work.
Maintain current collection of course syllabi, ensuring accessto the Office of the Dean.
Assist with department informational-onboarding of new facultyhires (I.e. HR systems confirmations, office space, flooramenities, direct to resources, etc.)
Receive and respond to student inquiries, or redirect toappropriate faculty or other offices.
Manage special permissions for course registrations, receivingstudent requests and confirming approvals by chair and/or courseinstructors.
Assist with general program questions through familiarity withprogram curriculums and the coordination of participants ininternal peer-mentorship programs.
Help the Chair and Assistant Chair address priorities withfaculty, students, and program partners including schedulingmeetings and events throughout the semesters and supportingdepartment initiatives through communication to constituents.
In consultation with the Chair and with close support from theSOC Director of Operations, manage the department's operatingbudget, producing periodic spend projections, and processingfinancial transactions (e.g., vendor agreements, purchase orders,requests for payment, etc.).
Contribute to the planning of special department events, withemphasis on coordinating arrangements for services (e.g. catering)and facilities (e.g., location, equipment, etc).
Manage the hiring of student workers in the department andoversee their projects, timelines and requests from faculty for thework our students do for the department.
Coordinate with business vendors and college offices topurchase, maintain, and repair office equipment.
Act as office liaison, receiving and directing correspondencefrom faculty, students, staff, etc. and help to coordinate andmaintain the collective department space.
QUALIFICATIONS - Associate's degree or equivalent work experience required;Bachelor's Degree preferred
Minimum of 2 years of office, project, or account managementexperience required.
KNOWLEDGE, SKILLS, AND ABILITIES - Strong organizational skills and ability to multitask andprioritize.
Effective interpersonal and communication skills.
Detail-oriented with excellent follow-through.
Functional proficiency with Microsoft Office Suite and/orGoogle Workspace
Basic understanding of standard administrative operations(budget management, procurement, etc.)
Willingness to problem solve, think creatively, and contributecollaboratively
PHYSICAL ABILITIES Requires ability to lift and move objects that are light.
Requires ability to move materials occasionally.
WORK ENVIRONMENT Usual Office Conditions.
IN-OFFICE EXPECTATIONS This position is primarily a hybrid role with expected days in theoffice each week.
The hybrid arrangement will be made upon hire. Candidates mustreside within a reasonable commuting distance of the Boston campusto ensure operational effectiveness. This arrangement must beapproved as outlined in the Remote WorkPolicy.
Compensation: $22.85 - $27.40 hourly, commensurate withexperience.
Grade of Position: S-23-05NE
Employment Category: Regular
Scheduled Weekly Hours: 36.25
Division of Academic Affairs
This position will be exclusively represented by the ServiceEmployees International Union (SEIU), Local 888 for purposes of wages, hours and other terms and conditions of employment.
In addition to a competitive salary, Emerson College is committedto the health and well-being of our employees and family members.We offer a generous benefits package to regular staff scheduled towork 20+ hours per week.
Emerson EmploymentCategories influence work schedules, benefits eligibility,and time off policies. Benefits include outstanding health planswith limited out-of-pocket expenses, dental plans, generoustime-off programs, and a 403(b) retirement benefit with a 9%employer contribution once eligible. Additional benefits, such aslife and disability coverage and commuter offerings, areavailable.
Please refer to our benefitswebsite for a full list of benefits and eligibilityrequirements.

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