Coordination and Communication Analyst Job at UN Women in New York

Organizational context: UN Women is dedicated to gender equality and the empowerment of women globally. The Executive Board Secretariat, within the Executive Director's Office, serves as the crucial link between UN Women and its 41-member Executive Board. This role supports the President and Vice Presidents in managing official and informal sessions, including briefings and field visits, ensuring effective intergovernmental and political engagement.

Job purpose: The Coordination and Communication Analyst will support the Executive Board Secretariat's work plan by preparing essential documentation such as briefing notes and meeting records. This role is pivotal in coordinating the preparation of Executive Board documentation, managing communications and outreach activities including social media and website content, and serving as the scheduling officer for the Secretary. The position also involves supporting inter-agency coordination, tracking decision implementation, and providing comprehensive administrative, substantive, and logistical support for Board sessions and related events.

Responsibilities

Coordinate the preparation of schedules, briefing materials, and progress updates for Executive Board activities.

Maintain and organize Secretariat records, correspondence, and institutional documentation.

Act as the Scheduling Officer for the Secretary of the Executive Board, managing calendars and meeting coordination.

Prepare session binders and materials for Executive Board sessions, Bureau meetings, and informal briefings.

Support the preparation, review, and reporting of documentation for Executive Board meetings.

Draft high-quality briefing notes, meeting records, and correspondence.

Coordinate document submission processes and update the matrix tracking Executive Board decisions.

Provide coordination and logistical support for Executive Board meetings, governance processes, and special events, including field missions.

Manage and develop content for the Executive Board's social media accounts and website.

Provide substantive, logistical, and administrative support to the Advisory Committee on Oversight (ACO).

Education

A Master's degree in political sciences, social sciences, international relations, public administration, law, human rights, gender equality, management, or a related field is required.

A first-level university degree with two additional years of qualifying experience may be accepted as an alternative.

Work experience

A minimum of two years of progressively responsible experience in administration, communications, inter-agency coordination, or intergovernmental affairs is required.

Proficiency in Microsoft Office Suite and web-based management systems is essential.

Experience with UN entities, Permanent Missions, or multilateral organizations is desirable, as is experience in servicing intergovernmental meetings and managing social media content.

Skills

Coordination

Communication

Administration

Inter-agency Coordination

Intergovernmental Affairs

Documentation Management

Social Media Management

Event Support

Microsoft Office Suite

Web-based Systems

Required languages

English

Desired languages

Arabic

French

Russian

Spanish

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In Summary: The Executive Board Secretariat serves as the crucial link between UN Women and its 41-member Executive Board . The position supports the President and Vice Presidents in managing official and informal sessions, including briefings and field visits . The role is pivotal in coordinating the preparation of Executive Board documentation .

En Español: Contexto organizacional: ONU Mujeres se dedica a la igualdad de género y al empoderamiento de las mujeres en todo el mundo. La Secretaría del Consejo Ejecutivo, dentro de la Oficina del Director Ejecutivo, sirve como el vínculo crucial entre ONU Mujas y su Junta ejecutiva de 41 miembros. Este papel apoya al Presidente y los Vicepresidentes para gestionar sesiones oficiales e informales, incluidas reuniones informativas y visitas sobre el terreno, asegurando un compromiso intergubernamental y político efectivo. La posición también implica el apoyo a la coordinación interinstitucional, seguimiento de la ejecución de las decisiones y proveer un soporte administrativo, sustancial y logístico integral para las sesiones del Consejo Ejecutivo y los eventos relacionados. Responsabilidades Coordinar la preparación de horarios, materiales informativos e actualizaciones de progreso para las actividades del Comité Ejecutivo. Mantener y organizar registros de secretariado, correspondencia e documentación institucional. Actúa como Oficial de Calendario para el Secretario del ConsejoExecutivo, gestionando calendarios y coordinación de reuniones. Preparar vinculantes y materiales de sesión para las reuniones del consejo Eje cuentas, reuniones de oficina y informes informativos. Apoyar la elaboración, revisión e información de la documentación para las juntas de administración ejecutiva.