Marketing & Executive Assistant Announcement

The Business Assistance Group (The BAG) is a growing consulting and implementation company that helps established service-based CEOs strengthen the systems, processes, and infrastructure required to grow and scale.
We are seeking a highly organized, resourceful, and tech-comfortable Marketing & Executive Assistant to work directly with our Founder & CEO.
This is a hands-on role for someone who enjoys working behind the scenes to keep things moving. You will support executive administration, marketing execution, research, technology, and process documentation so our CEO can spend more time focused on sales, strategy, speaking, relationships, thought leadership, and leading the company.
This is not a position for someone who needs to be told every next step. We are looking for someone who can learn how we work, follow established processes, take ownership of recurring responsibilities, and communicate when something is unclear.
What You'll Do Your responsibilities will include a combination of: Supporting calendar management, scheduling, follow-up, file organization, and routine executive administration
Maintaining CRM records, internal trackers, documents, templates, and business resources
Scheduling and publishing approved social media content through Buffer and maintaining an organized content queue
Creating routine branded graphics using established brand standards
Formatting, loading, testing, and scheduling approved email marketing
Repurposing existing content into additional marketing assets
Maintaining the marketing and content calendar
Researching speaking, podcast, media, networking, and other visibility opportunities
Tracking applications, deadlines, submissions, and follow-up
Completing routine updates inside Ontraport and other technology platforms
Testing links, forms, emails, and pages before publication
Using ClickUp to maintain assigned tasks, recurring responsibilities, deadlines, and project information
Documenting recurring processes and helping maintain our SOP library
Supporting other administrative and marketing priorities as The BAG's service suite and client base continue to grow
You will not be expected to serve as our primary marketing strategist, copywriter, designer, or advanced automation specialist. We use specialized contractors for those functions. Your role is to help ensure approved work is organized, implemented, maintained, and completed.
What We're Looking For You may be a strong fit if you are: Highly organized and detail-oriented
Reliable and consistent with deadlines and follow-through
Comfortable working independently in a remote environment
Tech-comfortable and able to learn new platforms quickly
Experienced with administrative and/or marketing support
Comfortable using AI tools to improve productivity
Able to manage several different types of responsibilities without losing details
Resourceful and willing to research before immediately asking for an answer
Comfortable receiving feedback and making corrections
Able to document processes clearly
Proactive enough to recognize recurring responsibilities and begin taking ownership of them
Most importantly, we value honesty about what you know and what you don't know.
We would rather hear, “I haven't done that before, but here's how I would determine the correct way to do it,” than have someone guess and create unnecessary problems.
Technology Experience with every platform we use is not required, but you should be comfortable working in a technology-driven business.
Experience with some of the following is helpful: Ontraport or another CRM/marketing automation platform, ClickUp, Buffer, Canva, Google Workspace, Zoom, ChatGPT or other AI tools, online forms, spreadsheets, and other cloud-based business applications.
Direct experience with Ontraport, ClickUp, and Buffer is a plus, but demonstrated ability to learn technology quickly is more important than already knowing every platform.
Working Relationship Remote
Must have reliable internet and equipment
Must have regular availability during agreed-upon U.S. Eastern Time business hours
Strong professional written and spoken English required
Starting contractor rate: Depends on experience and demonstrated capabilities
Opportunity for increased responsibility and hours as The BAG grows
We are open to qualified U.S.-based and international candidates.
What Success Looks Like You are succeeding in this role when recurring administrative and marketing responsibilities are being completed accurately and consistently without the CEO having to remember, initiate, or personally execute them.
Over time, we should see stronger marketing consistency, organized follow-up, increased speaking and visibility outreach, better documentation, reliable administrative systems, and more CEO time available for revenue-generating and strategic work.

#J-18808-Ljbffr