Partnership Marketing & Promotions Coordinator

Job Summary PARTNERSHIP MARKETING & PROMOTIONS COORDINATOR
Location: New York, NY or remote elsewhere in the US -- please note preference for EST time zone
Division: Ticketmaster
Line Manager: VP, Partnership Marketing
Contract Terms: Temporary, Part-Time, up to 15 hours per week, Flexible schedule
THE TEAM Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. We’re fans who help fans everywhere get into the live events they love. A proud division of Live Nation Entertainment, Ticketmaster has changed the way the world connects with their favorite artists, teams, and shows, and we continue to shape innovation every day. We’re not just selling tickets (though we do that better than anyone else), we’re enriching lives one amazing experience at a time. And we think that’s pretty amazing.
THE JOB The Partnership Marketing & Promotions Coordinator provides administrative and operational support for promotional campaigns (e.g., sweepstakes, contests, surprise-and-delight programs, etc.) and for ongoing sponsorship asset tracking for the Ticketmaster Partnership Marketing Team portfolio of sponsorships. In addition, this role assists the Partnership Marketing team by handling day-to-day clerical work, documentation upkeep, the sweepstakes winner-process, and routine monitoring/reporting on sponsorship assets. It’s important to note this is intended to be a support role, and therefore, final compliance, legal, and decisions remain with full-time Partnership Marketing staff and Legal departments at Ticketmaster.
Please note this is a temporary part-time position with a set engagement of up to fifteen (15) hours per week for a one (1) year term working on campaign launches, winner processing windows, and reporting deadlines.
WHAT YOU WILL BE DOING Administrative & Clerical Support Maintain and organize shared files, trackers, and the promotional materials library (microsites/landing pages, partner lists, approved creative assets, affidavits etc.)
Schedule and coordinate stakeholder meetings; prepare agendas and distribute notes/action items
Data entry and upkeep of campaign trackers, budgets, and timelines in Excel/Word/PowerPoint
Format and proofread sponsorship & promotions documents for internal and client distribution
Manage routine promotions correspondence as directed by the Partnership Marketing Managers
Prepare, organize, and file documentation for audit and record-keeping purposes (affidavits, releases, W-9s, receipts)
Promotions Support Support the Partner Marketing team in developing promotional plans for music & sports, live-event initiatives.
Build and maintain promotional campaign timelines, launch plans, channel requirements, and approval paths.
Compile all needed details for promotions (prize structure, eligibility, dates, entry mechanics)
Convert campaign objectives into clear briefs for creative, CRM, media, and partners
Develop copy for entry pages, social and any promotion materials
Submit promotional artwork requests as needed to internal creative team for development
Build entry pages utilizing in-house system and route
Assist with collecting and organizing winner documentation (Affidavits of Eligibility, Liability & Publicity Releases, Guest Releases, W-9 forms etc...)
Perform an initial completeness check on W-9s and releases and flag discrepancies- all final verification and legal sign-off remains with Legal and the Promotions Manager
Initiate and manager winner communications (notifications, status updates, document follow-ups) and secure winner affidavits and accompanying paperwork under the direction of the Partnership Marketing Manager and agency.
Coordinate event requirements: ticket quantities, venue details, winner communications with the Partner Marketing team and agency team
Monitor entry periods and help track prize procurement status, shipping logistics, and fulfillment timelines
Establish repeatable processes, trackers, templates, and documentation that improve campaign quality and team efficiency.
Sponsorship Monitoring & Reporting Monitor sponsor assets across digital/social placements to confirm delivery against contracted terms
Coordinate materials for monthly partnership marketing newsletter and populate templates for deployment.
Assist with the audit of asset tracking links and pull and compile recurring reporting on sponsor asset performance for internal reviews
Support basic competitive/landscape monitoring related to competitive sponsorship activity as assigned
WHAT YOU NEED TO KNOW (or TECHNICAL SKILLS) Bachelors Degree
Prior experience in a marketing support, or coordinator role
Basic knowledge of sports marketing and sponsorship principles
Strong organizational skills and attention to det

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