Who We Are
We’re Pinnacle — an experiential marketing house. Strategists, creatives, builders, and your future besties, all fueled by the same pursuit: we’re never satisfied . Our name is an ambition. We chase down the next “holy smokes, they actually did that” moment. And then, we do it again.
The Role
We are recruiting for a high powered, extra resourceful, incredibly organized and all around rad Office Administrator to wrangle the exciting, fast-paced chaos in our Irvine, California facility.
What You’ll Do
- Keep the building humming behind the scenes—paper stocked, printers ready, coffee brewing, and supplies on hand
- Coordinate shipping and mail, including preparing labels, handling deliverires, and reviewing FedEx invoices
- Monitor inventory and order office, kitchen, and coffee supplies so that we have what we need when we need it
- Coordinate some building and equipment repaires, replace printer toner, and work with vendors for copier, phone, janitorial, and other facility services
- Take ownership of the role and pride in the space – notice what needs attention, jump in where you can help, and bring a positive, collaborative approach to the people around you
- Provide a variety of administrative support to our sales, HR, and operations teams, including data entry, database updates, and responding to client and account team requests
- Prepare conference rooms for client visits and meetings, including refreshments, supplies, and tidying up afterward
- Answer phones, respond to general inquiries, and welcome clients and visitors with a friendly, helpful approach
- Process routine purchasing requests and purchase orders, and help maintain accurate inventory records
- Book travel and assist with arrangements for employees and project teams
- Keep shared spaces clean, organized, and welcoming, including kitchens, conference rooms, and common areas
- Plan our employee parties, events, and team lunches
- Help create and share office communications, with opportunities to dabble in creative projects
Who You Are
- You’ve got strong administrative and organizational skills and enjoy keeping things on track in a busy, fast-paced office
- You’re all about the details. You double check, triple check, and catch the little things before they become bigger things
- You can pick up where you left off after a phone call, delivery, or “quick question” – and manage your time to meet multiple deadlines
- You bring at least two years of administrative experience, and you actually love this kind of work!
- You know your way around Microsoft Office (Word, Excel, Outlook and presentation programs); familiarity with Adobe Creative Suite
- You keep your cool when things get hectic and know that confidential information stays confidential
- You’re a clear, friendly communicator—whether you’re writing an email, answering the phone, or helping someone in person
- You’re dependable, competent, helpful, and ready to pitch in, we can count on your to be here and ready to go, Monday-Friday, 8:00 am to 5:00 pm
Not For You If…
- You need someone else to organize your day and remind you of deadlines
- Answering phones, restocking coffee, or tidying shared spaces feels beneath you
- You aren’t open to feedback or learning from mistakes
- Details and proofreading feel like unnecessary extras
- You prefer a quiet, predictable workday with few interruptions
- You don’t particularly enjoy administrative work—because around here, it’s the heart of the job!
We look forward to hearing from you!
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