About the Role
We are seeking an experienced Marketing Manager to lead proposal development and support firmwide marketing and business development initiatives. This role will manage complex pursuits from kickoff through final submission, coordinate proposal resources and schedules, and work closely with senior leadership and marketing team members to ensure high-quality, compelling, and brand-aligned deliverables. Approximately 80% of the role will focus on proposal and pursuit production, including RFPs, RFQs, presentations, brochures, and related marketing materials. The remaining time will support strategic marketing, content development, events, reporting, and brand initiatives.
Key Responsibilities
- Lead complex RFP, RFQ, SOQ, interview, and presentation efforts from kickoff through final submission.
- Develop pursuit schedules, assignments, content strategies, compliance reviews, and quality-control processes.
- Partner with senior leaders and business development teams to develop pursuit strategies and compelling differentiators.
- Coordinate proposal workloads and deadlines across the marketing team.
- Provide guidance, mentoring, and quality review for Marketing and Proposal Coordinators.
- Create professional marketing materials using Adobe InDesign, Illustrator, Photoshop, and Creative Cloud.
- Develop proposals, brochures, presentations, project sheets, resumes, award submissions, and other marketing collateral.
- Write, edit, and proofread cover letters, project descriptions, staff qualifications, case studies, and interview materials.
- Maintain accurate marketing information, pursuit records, and business development opportunities within CRM and database systems.
- Support opportunity research, lead tracking, go
o-go activities, pursuit debriefs, and follow-up. - Coordinate marketing meetings, events, photographers, media contacts, consultants, and vendors.
- Develop content for websites, social media, digital and print publications, presentations, interviews, and awards.
- Prepare and coordinate quarterly marketing reports.
- Track marketing budgets, strategic goals, and progress against marketing plans.
- Recommend improvements to proposal processes, templates, workflows, file organization, and quality-control procedures.
Qualifications
- 3+ years of experience in proposal development, marketing, or business development.
- Experience within AEC, architecture, engineering, construction, or professional services is strongly preferred.
- Proven ability to manage multiple concurrent, deadline-driven proposals with limited supervision.
- Advanced proficiency in Adobe InDesign and working knowledge of Illustrator and Photoshop.
- Strong writing, editing, proofreading, organization, and project-management skills.
- Strong visual communication and layout abilities.
- Proficiency with Microsoft 365, including Word, Excel, PowerPoint, OneNote, and SharePoint.
- Familiarity with Bluebeam Revu, CRM/database platforms, and AI-assisted marketing tools is preferred.
- Experience with social media platforms and website content creation and maintenance.
- Strong ability to collaborate with senior leadership, technical professionals, consultants, vendors, and marketing teams.
- Excellent ability to prioritize competing deadlines, anticipate needs, communicate risks, and maintain quality.
- Bachelor’s degree in Marketing, Communications, Graphic Design, Architecture, or a related field preferred, or equivalent relevant experience.
- Creative background with an interest in modern design, visual communication, architecture, and the built environment.
Work Environment
- Hybrid work environment with flexible working hours.
- Flexible remote work opportunities.
- Four longer workdays Monday through Thursday, with an early Friday schedule.
- Strong focus on work-life balance and professional development.
- Opportunities for mentorship, leadership development, and career advancement.