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Part-Time Marketing & Event Coordinator\nReports To:

Marketing Coordinator\nHours:

Part-Time\nCompensation:

$75/hour\nAbout McAdams Group\nMcAdams Group is a dynamic, client-focused financial advisory firm dedicated to securing financial futures through personalized estate planning, retirement strategies, and wealth management. Our mission is to help every client gain clarity, confidence, and peace of mind in their financial journey. We pride ourselves on integrity, gratitude, teamwork, and an unrelenting thirst for knowledge—values that guide both our client experience and our internal culture.\nIf you’re driven by purpose, energized by creativity, and inspired by organizations that truly change lives, McAdams Group is a place where your work will matter.\nJob Summary\nMcAdams Group is seeking a dependable, personable, and highly professional Event Coordinator to represent our firm during our educational retirement planning workshops held throughout the Jacksonville area. This role requires regular travel to select workshop venues—libraries, community centers, and event spaces—where you will support setup, attendee experience, and coordination alongside our advisory team.\nAs the welcoming face of McAdams Group, you will ensure each event runs smoothly by managing logistics, engaging attendees, and assisting with appointment scheduling. Workshops follow a predictable cadence and are held in the evenings, offering exceptional flexibility with minimal weekly time commitments.\nThis is a high-impact, part-time opportunity for individuals who enjoy structured, event-based work and thrive in professional, client-facing environments.\nKey Responsibilities

Arrive onsite ahead of schedule to oversee room preparation, ensure materials are organized, and confirm all event logistics are set for a smooth start.\nTravel to designated workshop venues across the Jacksonville area, arriving early to oversee room preparation, verify technical and material readiness, and ensure all logistics are in place.\nServe as the welcoming, professional first point of contact for attendees—managing check-in, answering questions, and setting a positive tone for the event.\nSupport advisors throughout the workshop by coordinating appointment scheduling, distributing materials, and ensuring transitions run seamlessly.\nManage post-event procedures, including breakdown, materials organization, and confirming next steps with the advisory team.\nAttendee Experience & Client Support

Create a warm, attentive, and organized environment that reflects McAdams Group’s commitment to exceptional client care.\nAssist attendees with scheduling consultations and navigating any workshop follow-up actions.\nAnticipate needs during the event and proactively support both guests and advisors.\nEvent Follow-Up & Coordination

Send appointment confirmations and reminders to attendees to ensure strong show rates and smooth follow-up.\nCommunicate with advisors to confirm scheduling, attendee updates, and next steps.\nUpload, organize, and distribute workshop recordings or related assets to the media team as needed.\nMaintain accurate records of event outcomes, attendee appointments, and logistical notes to support continuous improvement.\nOperational Excellence

Represent McAdams Group with professionalism, punctuality, and consistency at all events.\nProvide feedback and observations to improve workshop flow, attendee experience, and event efficiency.\nUphold company values of integrity, gratitude, teamwork, and service in every client interaction.\nQualifications

Required\nStrong interpersonal and communication skills\nProfessional appearance and demeanor\nHighly reliable, punctual, and comfortable following a structured event process\nAbility to work onsite in Jacksonville, FL during evening workshop times\nStrong organizational skills and attention to detail\nComfortable interacting with adult learners in a professional environment\nPreferred\nExperience in event support, hospitality, client services, or administrative roles\nFamiliarity with scheduling or CRM systems\nPrior experience in financial services, educational events, or workshop-based environments\nSeniority level

Associate\nEmployment type

Part-time\nJob function

Administrative and Project Management

#J-18808-Ljbffr\n","publishedAt",["D",1768165200000],"rawLocation","Jacksonville, Florida, United States, 32290","shortDescription","Job Title:

Part-Time Marketing & Event Coordinator\nReports To:

Marketing Coordinator\nHours:

Part-Time\nCompensation:

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Part-Time Marketing & Event Coordinator