University of North Alabama
Senior Administrative Assistant, Music
University of North Alabama, Florence, Alabama, United States, 35630
Salary :
$26,436.80 - $35,256.00 Annually Location :
Florence, Alabama Job Type:
Staff Division:
Academic Affairs Department:
Music Opening Date:
08/21/2025 FLSA:
Non-Exempt
Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidate's education, experience, and unique qualifications as they relate to the position. Description
This position is responsible for a wide range of administrative/clerical/secretarial duties for the department of music. Essential Job Duties
Provide faculty, staff, students and the general public with responses to requests for information and/or in answering questions; Operate, manage, and maintain the critical systems of the department office; Keep accurate and accessible files, records, reports, documents, and information; Organize and maintain records of music auditions for incoming students and academic files for all students; Maintain an inventory and systematic monitoring of supplies and equipment and complete purchases for the department; Serve as the principal resource officer to aid the department chair in anticipating the needs of faculty and students; Act decisively and proactively to provide for those needs in a timely fashion; Serve as the department's principal source for immediate problem-solving; Play an active role in the recruitment and vetting of adjunct faculty; Build and maintain a knowledgebase concerning systems, policies, processes, procedures, and personnel (e.g. The building, degree programs, music student handbook, university student handbook, course schedule, ensemble rehearsal schedule); Maintain full responsibility for all office projects and procedures, using student workers in limited and appropriate roles of support staff; Create and maintain spreadsheets; Keep records on graduates for periodic follow-up studies; Hire, train, and supervise work study students; Enter student permits, maintain accurate registration records, and assign academic advisors; Arrange textbook orders by distributing/receiving completed textbook orders from the faculty and order desk copies; Record catalog changes for publication; Generate faculty and budget-related forms and reports; Edit and print student programs; Use and maintain the departmental website and other light media; Perform all other duties as assigned. ADDITIONAL DUTIES: Facilitate event scheduling, maintain the departmental event calendar, and maintain the general building schedule; Process paperwork for the hiring of faculty and staff; Support the department chair and assistant chair as needed. Minimum Qualifications
High school diploma/equivalent, required; Some college education/completion of a bachelor's degree, preferred; Two years of related experience, required. LICENSES, CERTIFICATIONS, OR REGISTRATIONS: None
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge and proficiency in current technology (Microsoft Office, Adobe, etc.); Knowledge of admissions and student financial aid processes, policies, and procedures; Knowledge of processes, policies, and procedures of the University; Ability to work independently and as part of a team; Ability to multi-task and work at times under pressure; Ability to maintain confidentiality; Ability to interact effectively with students, faculty, staff, administrators, parents, visitors, and the general public. Special Instructions to Applicants
Applicants must upload a cover letter and resume at the time of application, as well as provide contact information for at least three professional references. For questions, please email employment@una.edu or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.
UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed. Staff Benefit Summary
- For more details regarding each benefit listed below, please visit the HR website at or click on the links below. The benefits premiums listed below are effective March 1, 2025. UNA has a fully-insured group health insurance program with , which includes medical, prescription drug, vision, psychiatric, and substance abuse benefits for full-time university employees, and their eligible dependents. The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Health/Vision/RX - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $649.45 $649.45 +Child(ren) $422.13 $649.45 $1,071.58 +Spouse $649.45 $649.45 $1,298.90 +Spouse & Child(ren) $746.22 $649.45 $1,395.67 UNA also provides dental coverage through The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Dental - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $27.54 $27.54 Family $36.34 $27.54 $63.88 UNA provides all eligible employees with basic life insurance at no cost to the employee. The basic life coverage level is 1.5 times the covered employee's annual base salary with a maximum benefit of $400,000. Included with your basic life coverage is Accidental Death and Dismemberment coverage at 3 times the covered employee's annual salary. The provider for this coverage is As a member of the , eligible employees have life benefits available through the TRS. Also, for eligible active employees, a death benefit of the payment of accrued sick leave is paid to the employee's beneficiary by the University. This coverage provides benefits after a 90-day period of disability. The monthly benefit is 60% of the covered employee's monthly base salary not to exceed $10,000 per month. The cost for this benefit is paid in full by the University for eligible employees and the provider for this coverage is
Retirement Plans
The is a defined benefit plan in which participation is mandatory for eligible employees. Eligible employees are categorized by the TRS as Tier I or Tier II members.
Rates below are effective as of October 1, 2024
Tier I - Employee contribution rate is 7.5% for regular employees and 8.5% for law enforcement employees. Tier II - Employee contribution rate is 6.2% for regular employees and 7.0% for law enforcement employees. - this retirement plan is a voluntary, supplemental, deferred compensation plan.
- this plan is a voluntary, supplemental, deferred compensation plan offered by the Retirement Systems of Alabama. The University provide a $6.00 per month credit to eligible employees to offset the cost(s) for supplemental, voluntary benefits. All full-time regular employees are eligible for this benefit on the first day of the month following the completion of 90 days of employment.
Flexible Spending Accounts - HealthEquity Cancer Insurance - Allstate Short-Term Disability Insurance - Fort Dearborn Life Life Insurance - Symetra Accident Coverage - Symetra Critical Illness Insurance - Symetra Hospital Indemnity Coverage - Symetra Vision Insurance - VSP Air Evac Lifeteam Long-Term Care Insurance - LTCi Plans
UNA provides remission of tuition to eligible employees and to their spouses and qualified dependent children.
Paid Time Off - Annual leave is accrued for each hour worked. During the first 2 years of employment, the accrual is 10 workdays. After completion of 2 years of continuous service, eligible employees are entitled to 12 days of annual leave and, for each additional year of service, annual leave is increased by one day per year to a maximum of 20 days after 10 years. - Full-time regular staff members are entitled to 96 work hours (12 workdays) of sick leave each year at the employee's regular rate of pay regardless of length of service. - Full-time, regular staff employees are eligible for paid holidays.
Miscellaneous Benefits
01
Do you have a high school diploma or equivalent?
Yes No
02
Do you have some college education?
No, none. Yes, some but no degree. Yes, an associate's degree. Yes, a bachelor's degree. Yes, a higher level degree.
03
Do you have at least two years of related experience?
No Yes
Required Question
$26,436.80 - $35,256.00 Annually Location :
Florence, Alabama Job Type:
Staff Division:
Academic Affairs Department:
Music Opening Date:
08/21/2025 FLSA:
Non-Exempt
Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidate's education, experience, and unique qualifications as they relate to the position. Description
This position is responsible for a wide range of administrative/clerical/secretarial duties for the department of music. Essential Job Duties
Provide faculty, staff, students and the general public with responses to requests for information and/or in answering questions; Operate, manage, and maintain the critical systems of the department office; Keep accurate and accessible files, records, reports, documents, and information; Organize and maintain records of music auditions for incoming students and academic files for all students; Maintain an inventory and systematic monitoring of supplies and equipment and complete purchases for the department; Serve as the principal resource officer to aid the department chair in anticipating the needs of faculty and students; Act decisively and proactively to provide for those needs in a timely fashion; Serve as the department's principal source for immediate problem-solving; Play an active role in the recruitment and vetting of adjunct faculty; Build and maintain a knowledgebase concerning systems, policies, processes, procedures, and personnel (e.g. The building, degree programs, music student handbook, university student handbook, course schedule, ensemble rehearsal schedule); Maintain full responsibility for all office projects and procedures, using student workers in limited and appropriate roles of support staff; Create and maintain spreadsheets; Keep records on graduates for periodic follow-up studies; Hire, train, and supervise work study students; Enter student permits, maintain accurate registration records, and assign academic advisors; Arrange textbook orders by distributing/receiving completed textbook orders from the faculty and order desk copies; Record catalog changes for publication; Generate faculty and budget-related forms and reports; Edit and print student programs; Use and maintain the departmental website and other light media; Perform all other duties as assigned. ADDITIONAL DUTIES: Facilitate event scheduling, maintain the departmental event calendar, and maintain the general building schedule; Process paperwork for the hiring of faculty and staff; Support the department chair and assistant chair as needed. Minimum Qualifications
High school diploma/equivalent, required; Some college education/completion of a bachelor's degree, preferred; Two years of related experience, required. LICENSES, CERTIFICATIONS, OR REGISTRATIONS: None
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge and proficiency in current technology (Microsoft Office, Adobe, etc.); Knowledge of admissions and student financial aid processes, policies, and procedures; Knowledge of processes, policies, and procedures of the University; Ability to work independently and as part of a team; Ability to multi-task and work at times under pressure; Ability to maintain confidentiality; Ability to interact effectively with students, faculty, staff, administrators, parents, visitors, and the general public. Special Instructions to Applicants
Applicants must upload a cover letter and resume at the time of application, as well as provide contact information for at least three professional references. For questions, please email employment@una.edu or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.
UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed. Staff Benefit Summary
- For more details regarding each benefit listed below, please visit the HR website at or click on the links below. The benefits premiums listed below are effective March 1, 2025. UNA has a fully-insured group health insurance program with , which includes medical, prescription drug, vision, psychiatric, and substance abuse benefits for full-time university employees, and their eligible dependents. The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Health/Vision/RX - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $649.45 $649.45 +Child(ren) $422.13 $649.45 $1,071.58 +Spouse $649.45 $649.45 $1,298.90 +Spouse & Child(ren) $746.22 $649.45 $1,395.67 UNA also provides dental coverage through The University covers the full individual premium for eligible employees.
Blue Cross Blue Shield of Alabama Dental - Monthly Premiums
Tier Employee Cost UNA Cost Total Premium Employee $0.00 $27.54 $27.54 Family $36.34 $27.54 $63.88 UNA provides all eligible employees with basic life insurance at no cost to the employee. The basic life coverage level is 1.5 times the covered employee's annual base salary with a maximum benefit of $400,000. Included with your basic life coverage is Accidental Death and Dismemberment coverage at 3 times the covered employee's annual salary. The provider for this coverage is As a member of the , eligible employees have life benefits available through the TRS. Also, for eligible active employees, a death benefit of the payment of accrued sick leave is paid to the employee's beneficiary by the University. This coverage provides benefits after a 90-day period of disability. The monthly benefit is 60% of the covered employee's monthly base salary not to exceed $10,000 per month. The cost for this benefit is paid in full by the University for eligible employees and the provider for this coverage is
Retirement Plans
The is a defined benefit plan in which participation is mandatory for eligible employees. Eligible employees are categorized by the TRS as Tier I or Tier II members.
Rates below are effective as of October 1, 2024
Tier I - Employee contribution rate is 7.5% for regular employees and 8.5% for law enforcement employees. Tier II - Employee contribution rate is 6.2% for regular employees and 7.0% for law enforcement employees. - this retirement plan is a voluntary, supplemental, deferred compensation plan.
- this plan is a voluntary, supplemental, deferred compensation plan offered by the Retirement Systems of Alabama. The University provide a $6.00 per month credit to eligible employees to offset the cost(s) for supplemental, voluntary benefits. All full-time regular employees are eligible for this benefit on the first day of the month following the completion of 90 days of employment.
Flexible Spending Accounts - HealthEquity Cancer Insurance - Allstate Short-Term Disability Insurance - Fort Dearborn Life Life Insurance - Symetra Accident Coverage - Symetra Critical Illness Insurance - Symetra Hospital Indemnity Coverage - Symetra Vision Insurance - VSP Air Evac Lifeteam Long-Term Care Insurance - LTCi Plans
UNA provides remission of tuition to eligible employees and to their spouses and qualified dependent children.
Paid Time Off - Annual leave is accrued for each hour worked. During the first 2 years of employment, the accrual is 10 workdays. After completion of 2 years of continuous service, eligible employees are entitled to 12 days of annual leave and, for each additional year of service, annual leave is increased by one day per year to a maximum of 20 days after 10 years. - Full-time regular staff members are entitled to 96 work hours (12 workdays) of sick leave each year at the employee's regular rate of pay regardless of length of service. - Full-time, regular staff employees are eligible for paid holidays.
Miscellaneous Benefits
01
Do you have a high school diploma or equivalent?
Yes No
02
Do you have some college education?
No, none. Yes, some but no degree. Yes, an associate's degree. Yes, a bachelor's degree. Yes, a higher level degree.
03
Do you have at least two years of related experience?
No Yes
Required Question