Executive Assistant- Fashion Industry Job at Executive Profiles, Inc. in New Yor

Overview

Location: New York, NY - Hybrid

Salary: $75,000-$90,000

Company: Well established Fashion Company

The Executive Assistant to the President will perform diverse administrative tasks requiring confidentiality, initiative, and sound judgment.

Responsibilities

• Manages calendars and compiles materials and agendas for meetings to ensure the Executive is prepared in advance.
• Books and manages domestic and overseas travel arrangements (including creating itineraries, submitting visa applications, and arranging car services).
• Follows up throughout travel to ensure coordination and support at all points.
• Facilitates smooth communication between the executives and other managers and employees.
• Organizes files and maintains an effective document management system.
• Responds to e-mails and coordinates timely business correspondences.
• Helps prepare for all meetings with Upper Management and Buyers.
• Helps take notes during market appointments with Buyers.
• Sends out requested packages.
• Tracks expenses and ensures all bills are paid.
• Prepares detailed reports utilizing PowerPoint and Excel.

Qualifications

• Bachelor’s degree or equivalent experience.
• 5-7+ years of experience required, experience supporting senior-level executives.
• Polished, articulate, organized, with good judgment and strong follow-through.
• Extreme discretion and confidentiality are required.
• Ability to multitask in a fast-paced environment.
• Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, with strong follow-up and written/verbal communication skills.