Executive Administrative Assistant - Luxury Fashion Brand Job at Fourth Floor in

Our client, a luxury fashion brand, is seeking an Executive Administrative Assistant to help their team temporarily!

Hours: Full-time

RESPONSIBILITIES

• Coordinate and maintain calendars for multiple VPs/SVPs, ensuring efficient scheduling and conflict resolution.
• Manage all necessary arrangements for internal and external meeting planning including sending invitations, booking rooms and arranging catering if required
• Partner closely with the other assistants to schedule cross-functional meetings with executives
• Partner closely with the Calendar Operations team, ensuring product milestone meetings are priority
• Coordinates business travel arrangements, including booking flights, hotel, car service and if requested, a detailed travel agenda for the trip
• Enter and tracks business expenses
• Responds to phone, email and in-person inquiries – providing general information and directing inquiries to correct source or point of contact
• Maintain filing systems and office supplies inventory.
• Process and code invoices, highlight any out of policy spending
• Work on special projects which may include presentation creation using Excel and/or PowerPoint and finalization of presentations and other documents

QUALIFICATIONS

• Bachelors degree preferred
• 3–5 years of administrative experience, preferably supporting multiple leaders
• Solid proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with collaboration tools (e.g., Microsoft Teams/ Zoom)
• Strong organizational and multitasking abilities
• Excellent interpersonal and communication skills
• High attention to detail and accuracy, high sense of urgency
• Ability to work in a fast paced, dynamic environment and be flexible when necessary
• Ability to work independently as well as part of a team

Please submit a resume for consideration!