Pompaprogram
Company: Pompa Program
Title: Events & Media Coordinator- Full Time
Location: U.S. Remote with occasional travel, Texas preferred.
Position Overview
The Events & Media Coordinator will play a vital role in supporting the managing and streamlining day-to-day schedules, media appearances, and public event logistics. This person must be highly organized, detail-oriented, solution-focused, and adaptable. The ideal candidate will act as a central hub of communication between the executive and internal/external partnersensuring that every touchpoint delivers excellence and every guest interaction feels like a VIP experience.
Key Responsibilities
Calendar & Communication Management
- Confirm and manage the executives daily calendar, ensuring they are fully prepared and aligned with all commitments
- Monitor and assist with email inboxes and Voxer communication, flagging urgent items and organizing messages efficiently
- Manage scheduling and rescheduling of internal meetings, podcast interviews, and public appearances
- Ensure all presentation materials are finalized, accurate, submitted on time, and aligned with marketing deliverables and offers
- Serve as a communication liaison between the executive and departments including PR, Marketing, Affiliate, Events, and Program Teams
- Consistently go above and beyond to ensure every guest, collaborator, and contact feels seen, appreciated, and prioritized
Event Logistics & Coordination
- Assist in planning and executing logistics for both live and virtual events, including venue coordination, menus, materials, and on-site setup
- Ensure the executive is equipped with presentation essentials (e.g., easel, non-toxic markers, paper, etc.) for all speaking engagements
- Coordinate with media and production teams for live filming, class recordings, and interviews
- Be available to support nights and weekends during live events or travel
- Provide additional assistance to the event team while on-site at events
Internal Alignment & Support
- Work closely with internal leaders across departments to ensure smooth execution of campaigns, events, and media opportunities
- Assist in locking in event dates and managing the executives availability across company initiatives and partnerships
Gifting & Special Touches
- Manage personalized gifting and thank-you gestures from the executive to guests, team members, and collaborators (e.g., maintaining a 1-800-Flowers account)
- Help uphold and elevate the brand through intentional, thoughtful touches that reflect excellence and appreciation
Ideal Candidate Qualities
- Exceptionally organized, proactive, and able to anticipate needs
- A warm, polished communicator who builds trust and connection easily
- Comfortable in high-paced, dynamic environments with competing priorities
- Discreet, trustworthy, and professional in handling confidential information
- Proficient in Google Workspace (Especially Google Slides as it will be used a lot for the building and supporting of presentations), Monday.com, scheduling platforms, and communication tools such as Voxe.
Preferred (Not Required)
- Previous experience supporting a high-profile executive, author, or thought leader
- Background or strong interest in the health, wellness, or functional medicine space
Budgeted Pay: $60-65,000 annual salary
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