OPS Administration Assistant, School of Communication Job at Inside Higher Ed in

Overview

OPS Administration Assistant, School of Communication – a temporary OPS position with duties coordinating and managing course scheduling for the School of Communication undergraduate and graduate programs.

Responsibilities

• Overseeing summer and fall schedule-build in Student Central in accordance with University timelines.
• Adjusting schedule as needed after Registrar-distribution of classroom space.
• Routinely auditing class schedule to ensure proper meeting times, instructor assignments, teaching assistant assignments, classroom assignments, and reserve caps.
• Ensuring textbook compliance and textbook entry for spring and summer schedules.
• Auditing enrollment numbers and ensuring reserve caps are adjusted to enrollment numbers where appropriate.
• Communicating finalized schedules to faculty, adjuncts, and doctoral lead instructors.
• Overseeing teaching assistant certification and ensuring that teaching assistants' assignments are communicated to both TAs and lead instructors.
• Supervising and auditing the submission of online classes to the Office of Distance Learning portal.
• Collecting teaching preferences for Spring 2027 schedule and beginning the Spring 2027 schedule mapping process.
• Submitting large lecture hall requests for Spring 2027 schedule.

Qualifications

Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Preferred Qualifications

• Master's degree preferred.
• Experience with course scheduling or academic program coordination, preferably at the college/university level.

University Information

One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an OPS/temporary job. Based on the duties, this position may require completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.