Mississippi Gulf Coast Community College
Administrative Assistant, Library - Jackson County Campus Job at Mississippi Gul
Mississippi Gulf Coast Community College, Perkinston, MS, US
Job Title Administrative Assistant, Library - Jackson County Campus Job Description
- Perform a wide variety of clerical and office duties, including correspondence, filing, data entry, scheduling, and recordkeeping.
- Manage calendars, schedule meetings, and prepare agendas and minutes for library staff meetings.
- Handle incoming telephone calls in a courteous and efficient manner.
- Track departmental projects, deadlines, and reports.
- Maintain confidentiality of records and sensitive information.
- Participate in professional development and staff training to improve job knowledge and performance.
- Help as needed at the library service desk; provide general information about library services, policies, and resources.
- Assist students, faculty, staff, and community users with routine inquiries and the use of library equipment.
- Support circulation functions, including check-in/out of materials, managing holds, overdue notices, and interlibrary loan requests.
- Monitor and maintain office and library supply inventory; order materials as needed.
- Assist with the annual inventory of library equipment and with the inventory of books and other materials.
- Process purchase requisitions, invoices, and expense reports in compliance with college procedures.
- Assist with budget tracking, financial reporting, and recordkeeping.
- Reconcile library accounts.
- Maintain procurement records and monthly procurement card agreement.
- Draft, edit, and distribute correspondence.
- Collaborate with various departments and other campuses as needed.
- Communicate with library patrons in regard to late returns of library books and laptops, and their appropriate fines/fees.
- Coordinate promotional materials, displays, and communications for library events, workshops, and programming.
- Maintain personnel records, timesheets, and leave reports for library staff.
- Assist in collecting and compiling usage statistics and reports for institutional planning and accreditation.
- Keep accurate records of library subscriptions, licenses, and vendor contracts.
- Provide administrative and logistical support for library instruction sessions, workshops, and events.
- Coordinate room reservations, event setup, technology needs, and communications.
- Support outreach activities that promote student engagement, library services, and information literacy.
- All other duties as assigned.
- M1) Associate's degree in Business Office Technology or a related field from an institutionally accredited college or university.
- M2) Minimum of two years of clerical, administrative, or office support experience (library experience preferred).
- M3) Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint) and familiarity with databases or information systems.
- M4) Excellent written and verbal communication skills.
- M5) Ability to handle multiple tasks, prioritize effectively, and meet deadlines.
- M6) Strong attention to detail, accuracy, and organizational skills.
- M7) Demonstrated ability to maintain confidentiality and provide professional customer service to a diverse population.
- D1) Bachelor's degree in library science or another related field.
- D2) Experience in an academic, public, or school library environment.
- D3) Familiarity with integrated library systems (ILS), cataloging, or circulation software.
- D4) Knowledge of basic accounting principles and budget tracking.
- D5) Prior experience using Banner, Asset Panda, Webex, Canvas, and/or Atrium Booksystems.
- D6) Experience with WEPA print kiosks.