Pocketbook Agency
Executive Assistant to PR Firm Partner Job at Pocketbook Agency in Beverly Hills
Pocketbook Agency, Beverly Hills, CA, United States, 90211
Executive Assistant – Partner Support
We are seeking a sharp, proactive, and highly organized Executive Assistant to support the Partner of a PR firm based in Beverly Hills. This role requires a polished professional who thrives in a fast‑paced environment, anticipates needs, and can manage the day‑to‑day with discretion and efficiency. The ideal candidate is resourceful, detail‑oriented, and comfortable interfacing with high‑profile clients and industry professionals.
Key Responsibilities
- Provide strategic calendar and schedule management, prioritizing meetings, deadlines, and shifting needs
- Coordinate complex domestic and international travel, including flights, accommodations, itineraries, and preferences
- Prepare and distribute detailed call sheets and daily agendas
- Serve as a key liaison between the Founder, clients, and internal/external partners while maintaining a high level of professionalism
- Handle confidential information with discretion
- Manage inbox correspondence, flagging priorities and drafting responses as needed
- Assist with client relations and maintain strong communication across accounts
- Support with ad hoc projects and personal tasks as needed
- Ensure the Founder is prepared for meetings with materials, briefs, and follow‑up actions
Qualifications
- 3+ years of Executive Assistant experience supporting a fast‑paced executive, ideally in media, entertainment, or creative industries
- Prior exposure to PR, talent, or agency environments strongly preferred
- Proven experience working with high‑profile clients and maintaining confidentiality
- Strong communication skills with excellent judgment and attention to detail
- Highly organized with the ability to manage competing priorities
- Tech savvy and proficient with Google Suite, Microsoft Office, and scheduling platforms
- A proactive problem‑solver with a positive, service‑oriented attitude
Location
In‑office Monday–Thursday in Beverly Hills. Remote work on Fridays.