Pocketbook Agency
Executive Assistant to PR Firm Partner
Pocketbook Agency, Beverly Hills, California, United States, 90211
Executive Assistant – Partner Support
We are seeking a sharp, proactive, and highly organized Executive Assistant to support the Partner of a PR firm based in Beverly Hills. This role requires a polished professional who thrives in a fast‑paced environment, anticipates needs, and can manage the day‑to‑day with discretion and efficiency. The ideal candidate is resourceful, detail‑oriented, and comfortable interfacing with high‑profile clients and industry professionals.
Key Responsibilities
Provide strategic calendar and schedule management, prioritizing meetings, deadlines, and shifting needs
Coordinate complex domestic and international travel, including flights, accommodations, itineraries, and preferences
Prepare and distribute detailed call sheets and daily agendas
Serve as a key liaison between the Founder, clients, and internal/external partners while maintaining a high level of professionalism
Handle confidential information with discretion
Manage inbox correspondence, flagging priorities and drafting responses as needed
Assist with client relations and maintain strong communication across accounts
Support with ad hoc projects and personal tasks as needed
Ensure the Founder is prepared for meetings with materials, briefs, and follow‑up actions
Qualifications
3+ years of Executive Assistant experience supporting a fast‑paced executive, ideally in media, entertainment, or creative industries
Prior exposure to PR, talent, or agency environments strongly preferred
Proven experience working with high‑profile clients and maintaining confidentiality
Strong communication skills with excellent judgment and attention to detail
Highly organized with the ability to manage competing priorities
Tech savvy and proficient with Google Suite, Microsoft Office, and scheduling platforms
A proactive problem‑solver with a positive, service‑oriented attitude
Location In‑office Monday–Thursday in Beverly Hills. Remote work on Fridays.
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Key Responsibilities
Provide strategic calendar and schedule management, prioritizing meetings, deadlines, and shifting needs
Coordinate complex domestic and international travel, including flights, accommodations, itineraries, and preferences
Prepare and distribute detailed call sheets and daily agendas
Serve as a key liaison between the Founder, clients, and internal/external partners while maintaining a high level of professionalism
Handle confidential information with discretion
Manage inbox correspondence, flagging priorities and drafting responses as needed
Assist with client relations and maintain strong communication across accounts
Support with ad hoc projects and personal tasks as needed
Ensure the Founder is prepared for meetings with materials, briefs, and follow‑up actions
Qualifications
3+ years of Executive Assistant experience supporting a fast‑paced executive, ideally in media, entertainment, or creative industries
Prior exposure to PR, talent, or agency environments strongly preferred
Proven experience working with high‑profile clients and maintaining confidentiality
Strong communication skills with excellent judgment and attention to detail
Highly organized with the ability to manage competing priorities
Tech savvy and proficient with Google Suite, Microsoft Office, and scheduling platforms
A proactive problem‑solver with a positive, service‑oriented attitude
Location In‑office Monday–Thursday in Beverly Hills. Remote work on Fridays.
#J-18808-Ljbffr