University of Arizona
Administrative Associate, School of Journalism Job at University of Arizona in T
University of Arizona, Tucson, AZ, US
Administrative Associate, School of Journalism Posting Number
req24271 Department
Journalism Department Website Link
Location
Main Campus Address
Tucson, AZ USA Position Highlights The University of Arizona's School of Journalism invites you to apply to the role of Administrative Associate (Administrative Support Assistant III). The Administrative Associate will be the first point of contact for students, faculty, staff and visitors, and supports the department with administrative duties inclusive of ordering office supplies, submitting maintenance and technology requests, preparing expense forms, and creating analytics reports. Additionally, this position supports faculty with the UA Vitae system, the promotion and tenure process and sabbatical leave requests. The incumbent also assists the department with event planning and outreach support. This position will be in-person and reports to the School of Journalism's Director. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here . Duties & Responsibilities Administrative Support: Serve as first point of contact for students, faculty, and any visitors to the School of Journalism, to include:
Non-Exempt Full Time/Part Time
Full Time Number of Hours Worked per Week
40 Job FTE
1.0 Work Calendar
Fiscal Job Category
Organizational Administration Benefits Eligible
Yes - Full Benefits Rate of Pay
DOE Compensation Type
hourly rate Grade
5 Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level
OC3 Job Family
Administrative Support Job Function
Organizational Administration Type of criminal background check required:
Name-based criminal background check (non-security sensitive) Number of Vacancies
1 Target Hire Date Expected End Date Contact Information for Candidates
Jan Lauren Boyles, PhD
Director and Professor, School of Journalism
boyles3@arizona.edu Open Date
10/24/2025 Open Until Filled
Yes Documents Needed to Apply
Resume and Cover Letter Special Instructions to Applicant
Three references will be requested from finalists later in the recruitment process. Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
req24271 Department
Journalism Department Website Link
Location
Main Campus Address
Tucson, AZ USA Position Highlights The University of Arizona's School of Journalism invites you to apply to the role of Administrative Associate (Administrative Support Assistant III). The Administrative Associate will be the first point of contact for students, faculty, staff and visitors, and supports the department with administrative duties inclusive of ordering office supplies, submitting maintenance and technology requests, preparing expense forms, and creating analytics reports. Additionally, this position supports faculty with the UA Vitae system, the promotion and tenure process and sabbatical leave requests. The incumbent also assists the department with event planning and outreach support. This position will be in-person and reports to the School of Journalism's Director. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here . Duties & Responsibilities Administrative Support: Serve as first point of contact for students, faculty, and any visitors to the School of Journalism, to include:
- Open and close the main office, order office supplies and manage FM maintenance requests and building keys.
- Monitor facilities for cleanliness and damage and post wall fliers.
- Review all incoming mail, provide copying and other secretarial help for the director and others as needed.
- Prepare expense forms and submit to the business center for processing.
- Assist faculty and students in completing TicketDog for technology problems.
- Schedule meetings or special events in classrooms.
- Inform faculty and students of important issues or deadlines from the Marshall Business Center.
- Compile and distribute emails through the various school listservs.
- Take minutes of faculty/staff meetings, annual retreat and JAC meetings.
- Maintain CatCard Access for students.
- Assist the director, the academic advisor and the program coordinators in data collection.
- Run student equipment check in/out process, when needed.
- Input student financial awards. In charge of coordinating all aspects of the "Just Desserts" event each spring.
- Assist with student scholarships.
- Assist with major sections of the school's Academic Program Review and accreditation self-study as needed.
- Compile data for Journalism's annual report card.
- Assist as Faculty Affairs liaison for UA Vitae, coordinating Promotion & Tenure process and annual faculty reviews.
- Assist director with compiling sabbatical leave requests.
- Demonstrated ability to work independently and stay self-motivated.
- Strong teamwork and collaboration skills with a high level of dedication.
- Proficient knowledge and skill in the use of Microsoft Office tools.
- Knowledge of issues pertaining to area of assignment.
- Knowledge of organizational practices.
- Knowledge of supervisory practices and principles.
- Ability to multi-task, prioritize, and manage time effectively.
- Ability to write effectively.
- Ability to work in person.
- High school diploma or high school diploma equivalency is required.
- Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.
- Experience in higher education.
Non-Exempt Full Time/Part Time
Full Time Number of Hours Worked per Week
40 Job FTE
1.0 Work Calendar
Fiscal Job Category
Organizational Administration Benefits Eligible
Yes - Full Benefits Rate of Pay
DOE Compensation Type
hourly rate Grade
5 Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level
OC3 Job Family
Administrative Support Job Function
Organizational Administration Type of criminal background check required:
Name-based criminal background check (non-security sensitive) Number of Vacancies
1 Target Hire Date Expected End Date Contact Information for Candidates
Jan Lauren Boyles, PhD
Director and Professor, School of Journalism
boyles3@arizona.edu Open Date
10/24/2025 Open Until Filled
Yes Documents Needed to Apply
Resume and Cover Letter Special Instructions to Applicant
Three references will be requested from finalists later in the recruitment process. Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.