Pocketbook Agency
Executive/Personal Assistant to Media Personality
Pocketbook Agency, Arlington, Virginia, United States, 22201
Executive/Personal Assistant to Media Personality
We are seeking a highly experienced, adaptable, and self‑directed Executive/Personal Assistant to support a dynamic media personality. This role requires intuitive thinking, proactive problem‑solving, and a high level of discretion. You’ll manage day‑to‑day operations, support high‑stakes projects with A‑list talent, and help keep the executive’s life and business running at full speed. Ideal candidates will have 8+ years of experience and are located near Arlington, VA.
Responsibilities
Manage complex, fast‑moving calendars with frequent changes; anticipate needs and make real‑time adjustments
Coordinate travel, accommodations, and on‑site logistics for domestic trips and events
Plan and execute personal and professional events; handle brand coordination, wardrobe pulls, and third‑party communications
Serve as the point of contact for talent teams, brand partners, vendors, and internal staff; communicate professionally and succinctly
Own daily, weekly, and monthly task management, ensuring smooth execution without repeat instruction
Prepare the weekly schedule, ensuring the calendar reflects confirmed, prioritized appointments
Monitor and manage inbox, documents, and task platforms (Outlook, Dropbox, Monday.com), ensuring information is organized and action‑ready
Provide in‑office support 2x/week and occasional local errands/drop‑offs; function independently when working solo on‑site
Requirements
5+ years supporting senior executives, founders, or public‑facing talent in fast‑paced environments
Strong organizational and operational instincts — able to pivot, problem‑solve, and prioritize without needing play‑by‑play input
Exceptional attention to detail; able to catch inconsistencies and anticipate needs before being asked
Concise communicator — written and verbal updates must be efficient, clear, and actionable
Comfortable with hybrid work, travel, and in‑person presence a few days a week in Arlington, VA
Tech proficiency: Outlook, Dropbox, Monday.com (training provided, but baseline competency expected)
Calm, professional demeanor with discretion and a high level of trustworthiness
Flexibility with schedule
Salary:
Up to $115,000/yearly + benefits
Location:
Arlington, VA || Hybrid
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Entertainment Providers and Wellness and Fitness Services
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Responsibilities
Manage complex, fast‑moving calendars with frequent changes; anticipate needs and make real‑time adjustments
Coordinate travel, accommodations, and on‑site logistics for domestic trips and events
Plan and execute personal and professional events; handle brand coordination, wardrobe pulls, and third‑party communications
Serve as the point of contact for talent teams, brand partners, vendors, and internal staff; communicate professionally and succinctly
Own daily, weekly, and monthly task management, ensuring smooth execution without repeat instruction
Prepare the weekly schedule, ensuring the calendar reflects confirmed, prioritized appointments
Monitor and manage inbox, documents, and task platforms (Outlook, Dropbox, Monday.com), ensuring information is organized and action‑ready
Provide in‑office support 2x/week and occasional local errands/drop‑offs; function independently when working solo on‑site
Requirements
5+ years supporting senior executives, founders, or public‑facing talent in fast‑paced environments
Strong organizational and operational instincts — able to pivot, problem‑solve, and prioritize without needing play‑by‑play input
Exceptional attention to detail; able to catch inconsistencies and anticipate needs before being asked
Concise communicator — written and verbal updates must be efficient, clear, and actionable
Comfortable with hybrid work, travel, and in‑person presence a few days a week in Arlington, VA
Tech proficiency: Outlook, Dropbox, Monday.com (training provided, but baseline competency expected)
Calm, professional demeanor with discretion and a high level of trustworthiness
Flexibility with schedule
Salary:
Up to $115,000/yearly + benefits
Location:
Arlington, VA || Hybrid
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Entertainment Providers and Wellness and Fitness Services
#J-18808-Ljbffr